Manager, Programming

About the Role

The ideal candidate will have direct conference programming experience, be highly organized under pressure, and possess excellent communication skills. The ability to manage multiple workstreams simultaneously without dropping details is essential, as is the capacity to work effectively in a fast-paced environment. This role will report directly to the VP of Content & Programming.

What You Will Do

• Draft initial program agendas by theme or topic as directed by the executive team and Senior Manager, translating strategic programming priorities into organized session structures
• Support the development and organization of session tracks, agenda grids, and programming schedules in alignment with leadership-defined themes and goals
• Assist in managing the call for proposals (CFP) process, including tracking submissions, coordinating reviews, and communicating outcomes to applicants
• Maintain programming documentation across events, including session descriptions, speaker bios, format details, and content updates
• Ensure programming content meets quality standards and reflects the educational and experiential goals of each event
• Serve as the secondary point of contact for confirmed conference speakers, supporting the Senior Manager in managing all communication from booking confirmation through on-site execution
• Coordinate speaker rehearsals, run-of-show logistics, briefing documents, and presentation material collection
• Collect, organize, and route all speaker-submitted assets (bios, headshots, decks, AV requirements, session descriptions) using established systems and naming conventions
• Track speaker status and outstanding materials in Sessionboard and internal tracking tools, flagging gaps before they become problems
• Independently manage programming for on-site activations and virtual summits, owning those projects from agenda development through execution

What We Are Looking For

• Direct conference programming experience, with a focus on managing speaker-driven events
• Strong organizational skills, with the ability to manage multiple workstreams simultaneously
• Excellent communication skills, with the ability to work effectively with speakers, internal teams, and external stakeholders
• Ability to work effectively in a fast-paced environment, with a high level of attention to detail
• Strong problem-solving skills, with the ability to think critically and creatively
• Experience with event management software and tools, including Sessionboard and Google Sheets
• Ability to work independently, with a high level of self-motivation and discipline

Nice to Have

• Experience with Adjust, with the ability to track and analyze event metrics
• Knowledge of digital marketing principles, with a focus on event promotion and audience engagement
• Experience with virtual events, including webinars and online conferences
• Certification in event management or a related field

Benefits and Perks

• Opportunity to work with a leading media and technology company, with a focus on empowering Black millennials and Gen Z
• Collaborative and dynamic work environment, with a team of passionate and motivated professionals
• Professional development opportunities, including training and mentorship
• Flexible work arrangements, with the ability to work remotely
• Access to cutting-edge event management software and tools
• Opportunities for career advancement, with a growing and expanding company

• To stand out in this role, highlight your experience with event management software and tools, including Sessionboard and Google Sheets. Be prepared to provide specific examples of how you have used these tools to manage events and improve outcomes.
• When applying, make sure to tailor your resume and cover letter to the specific requirements of the role, including direct conference programming experience and strong organizational skills.
• In the interview, be prepared to discuss your experience with managing speaker-driven events, including how you have coordinated logistics, managed communication, and ensured high-quality content.
• If you are new to the events industry, consider taking courses or getting certified in event management to improve your chances of getting hired.
• Research the company and its mission, and be prepared to discuss how your values and experience align with those of Blavity.
• Be prepared to discuss your experience with virtual events, including webinars and online conferences, and how you have adapted to the changing landscape of events.