Marketing Operations Assistant (Job ID: ANDBEN2)
WFA Digital Insight
The demand for skilled marketing operations professionals has skyrocketed, with a 25% increase in job postings over the past year. As companies navigate the complexities of digital marketing, the need for organized and detail-oriented individuals has never been greater. InsideOutVAS, a leading advertising agency, is seeking a Marketing Operations Assistant to join their team. With a strong focus on structure and efficiency, this role is perfect for those who thrive in fast-paced environments. Before applying, candidates should be aware that a high level of English proficiency is required, as well as excellent organizational skills and attention to detail.
Job Description
About the Role
The Marketing Operations Assistant role at InsideOutVAS is a vital part of the company's marketing team. As a key player in the agency's operations, this individual will be responsible for ensuring the smooth execution of marketing campaigns, coordinating priorities, and maintaining structured workflows. The ideal candidate will be highly organized, detail-oriented, and comfortable working in a fast-paced environment.The marketing operations team at InsideOutVAS is a dynamic and collaborative group, working closely with creative, development, and marketing teams to deliver high-quality results. The company operates in a creative industry, but this role is primarily focused on operational and administrative tasks, rather than creative production. As such, the successful candidate will be someone who is proactive, reliable, and able to work independently, as well as part of a team.
InsideOutVAS is a growing advertising and marketing agency that supports partners across strategy, content creation, ad distribution, and analytics. The company works closely with multiple projects simultaneously, managing multiple moving parts in a fast-moving environment. As the business continues to scale, the need for a highly organized professional who can help maintain structure, improve workflows, and support daily marketing operations has become increasingly important.
What You Will Do
- Support internal workflows to ensure projects move forward on time
- Organize creative briefings and coordinate priorities with editing and production teams
- Maintain structured pipelines so leadership can easily review deliverables
- Assist with tracking daily marketing analytics across platforms like Facebook, LinkedIn, and Shopify
- Update reporting systems and maintain organized data for internal reviews
- Schedule pre-created content across social media platforms
- Assist with social listening by monitoring trends, engagement, and interactions
- Respond to messages and comments using provided guidelines when needed
- Help maintain consistency across social channels and brand presence
- Assist with inbox organization and calendar coordination
- Prepare updates and organize information for weekly meetings
- Maintain CRM organization and ensure contact data stays updated
- Coordinate transcripts, recordings, and documentation from podcasts or internal content
What We Are Looking For
- Previous experience supporting marketing teams, agencies, or fast-paced environments
- Strong organizational skills with high attention to detail
- Comfortable working with analytics dashboards and marketing platforms
- Excellent written English and strong understanding of online communication and culture
- Ability to prioritize tasks, follow structure, and maintain consistency
- Experience in advertising, social media, or digital marketing environments
- Familiarity with CRM systems and workflow management tools
- Exposure to social listening or content scheduling processes
- Highly reliable and structured with strong ownership
- Detail-oriented and focused on operational excellence
- Proactive communicator who can follow processes while adapting quickly
Nice to Have
- Experience with graphic design or video editing software
- Familiarity with project management tools like Asana or Trello
- Basic understanding of HTML and CSS
- Certification in marketing or a related field
- Experience working with remote teams or in a remote work environment
Benefits and Perks
- Competitive salary
- Opportunity to work with a growing and dynamic company
- Collaborative and supportive team environment
- Professional development and growth opportunities
- Flexible working hours and remote work options
- Access to the latest marketing tools and technologies
- Recognition and reward for outstanding performance
- Comprehensive benefits package, including health insurance and retirement plan
About the Company
InsideOutVAS is a leading advertising and marketing agency that supports partners across strategy, content creation, ad distribution, and analytics. The company operates in a creative industry, but is focused on delivering high-quality results through efficient and effective marketing operations. With a strong focus on structure and organization, InsideOutVAS is the perfect place for individuals who thrive in fast-paced environments and are passionate about marketing and operations.How to Stand Out
- Make sure to tailor your resume and cover letter to the specific requirements of the job, highlighting your organizational skills and experience with marketing operations.
- Practice your English language skills, as a high level of proficiency is required for this role.
- Be prepared to provide examples of your experience with analytics dashboards and marketing platforms.
- Show enthusiasm and interest in the company and role, and be prepared to ask questions during the interview.
- Consider creating a portfolio or samples of your work to demonstrate your skills and experience.
- Be aware of the company's focus on structure and organization, and be prepared to discuss how you can contribute to this environment.
- Don't be afraid to ask about the company culture and what a typical day in the role would look like.
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