Part-time Executive Assistant (Contract)

About the Role

Reporting to the Manager of Administration, you will work cross-functionally, coordinating internal and external meetings, arranging travel logistics, and maintaining internal documentation. Your ability to communicate effectively with both internal and external stakeholders while maintaining confidentiality will be invaluable.

Cohere is a team of talented individuals passionate about their craft, and this role offers the chance to work in a dynamic, collaborative, and fast-paced environment. If you thrive in such settings and are looking to contribute to a company in growth mode, this could be the ideal opportunity for you.

What You Will Do

• Manage the day-to-day schedules for the leadership team, ensuring a balanced workload and efficient time management.
• Coordinate internal and external meetings, including 1:1s, board meetings, and partner meetings, and assist with necessary documentation.
• Arrange international and domestic travel and logistics for the leadership team, including booking flights and accommodations.
• Create and maintain internal documentation, sharing knowledge and formatting communications for the leadership team.
• Communicate effectively with internal and external stakeholders, maintaining a strict level of confidentiality.
• Take on special projects such as coordinating team events, off-sites, or community-building activities.
• Anticipate others’ needs and work proactively to address them.
• Manage multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules as needed.
• Provide administrative support to ensure the smooth operation of the leadership team.

What We Are Looking For

• 2+ years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience.
• Native-level Korean and fluent business-level English communication skills.
• Experience partnering with senior leaders in a fast-paced, growing, innovative environment.
• Ability to manage multiple calendars and demonstrate flexibility and problem-solving abilities.
• Strong communication skills, both written and verbal, with the ability to speak to C-level stakeholders.
• High self-motivation, exercising discretion, tact, and professionalism.
• Detail-oriented, with the ability to stay organized and cool under tight deadlines.
• Experience with tools like Slack, Google Calendar, Google Sheets, and Google Slides.
• Ability to create and maintain positive working relationships with internal and external stakeholders.

Nice to Have

• Experience in the AI or tech industry.
• Knowledge of Adjust and its applications.
• Certification in administrative assistance or a related field.
• Experience with event planning and coordination.

Benefits and Perks

• The opportunity to work with a cutting-edge AI company.
• Collaborative and dynamic work environment.
• Professional development opportunities.
• Flexible working hours to accommodate the 20-hour/week commitment.
• Access to the latest tools and technologies.
• Chance to contribute to a company in growth mode.
• Remote work stipend.
• Health and wellness programs.
• Paid time off.

• Ensure you have a strong foundation in Google Sheets and other administrative tools before applying.
• Practice your communication skills, especially in English, to effectively interact with international stakeholders.
• Prepare examples of how you have proactively solved problems and managed complex schedules in previous roles.
• Highlight any experience working with senior leaders or in fast-paced environments.
• Consider creating a portfolio that showcases your administrative skills and experience.
• Be prepared to discuss your experience with confidentiality and how you handle sensitive information.
• Research Cohere’s mission and values to understand how your skills and experience align with the company’s goals.