Part-Time Medical Records & Charting Virtual Assistant
WFA Digital Insight
As the healthcare industry continues to shift towards digital solutions, demand for skilled medical records professionals has grown significantly. With a 25% increase in telehealth services in 2025, the need for accurate and efficient patient chart management has never been more pressing. Winning Assistants is at the forefront of this trend, and their Medical Records & Charting Virtual Assistant role offers a unique opportunity for detail-oriented individuals to make a real impact. Candidates should be prepared to demonstrate their expertise in HIPAA compliance, electronic health records, and photo editing, as well as their ability to work independently in a fast-paced environment.
Job Description
About the Role
The Medical Records & Charting Virtual Assistant role at Winning Assistants is a part-time position that requires a high level of attention to detail and organizational skills. As a key member of the team, you will be responsible for ensuring the accuracy and completeness of patient charts, as well as maintaining the integrity and confidentiality of patient medical records. The role involves working closely with the operations team to streamline clinic operations and reduce administrative workload.Day-to-day, you will be working with various healthcare platforms, including Moxie Electronic Health Records (EHR) and RX App, to upload edited patient photos, clinical notes, and other documentation. Your ability to work efficiently across multiple systems and meet strict deadlines will be essential in this role.
The company is a fast-growing, premium medical aesthetics practice that is dedicated to providing safe, personalized, and evidence-based aesthetic treatments. As a virtual assistant, you will be an integral part of the team, working remotely from the Philippines and collaborating with colleagues to deliver high-quality patient care.
What You Will Do
- Upload edited patient photos into Moxie EHR while maintaining accurate documentation and HIPAA compliance
- Edit patient photos by removing backgrounds using the practice's RX application
- Upload AI-generated clinical notes from ScrapScriber into the appropriate patient charts
- Ensure all patient documentation, including photos and notes, is complete, accurate, and properly attached to the correct medical record
- Complete all charting within the required 24-hour turnaround time following patient appointments
- Maintain the integrity and confidentiality of patient medical records at all times
- Work efficiently across multiple healthcare platforms, including RX App, Moxie Electronic Health Records (EHR), and ScrapScriber
- Help streamline clinic operations by reducing the administrative workload of the operations team
- Collaborate with the operations team to identify areas for process improvement and implement changes as needed
- Participate in video meetings with the team and clients as required
What We Are Looking For
- Previous experience working in a medical or healthcare environment
- Experience using Electronic Health Record (EHR) systems, with Moxie experience being a plus
- Strong understanding of HIPAA regulations and patient confidentiality
- Experience handling medical documentation and patient records
- Photo editing skills, particularly background removal
- Excellent attention to detail and organizational skills
- Ability to meet strict deadlines consistently
- Strong computer literacy and the ability to learn new software quickly
- Ability to multitask across several applications and systems
- Excellent communication and time management skills
- Experience supporting a medical spa, aesthetics clinic, or cosmetic practice is highly preferred
Nice to Have
- Experience with RX App and Moxie Electronic Health Records (EHR)
- Familiarity with ScrapScriber and AI-generated clinical notes
- Certification in medical records management or a related field
Benefits and Perks
- Competitive hourly rate
- Opportunity to work with a fast-growing, premium medical aesthetics practice
- Collaborative and dynamic remote work environment
- Professional development and growth opportunities
- Access to a dedicated HR and contractor support team
How to Stand Out
- Ensure you have a reliable laptop or desktop computer, high-speed internet connection, and noise-canceling headset for video meetings
- Familiarize yourself with Moxie Electronic Health Records (EHR) and RX App before applying
- Highlight your experience with photo editing, particularly background removal, in your application
- Be prepared to provide examples of your attention to detail and organizational skills in your previous roles
- Research the company and the medical aesthetics industry to demonstrate your knowledge and interest in the field
- Prepare to discuss your experience with HIPAA compliance and patient confidentiality during the interview process
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