Payroll & HRIS Coordinator

About the Role

The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment. With a focus on delivering a positive employee experience, the Payroll & HRIS Coordinator will be responsible for maintaining payroll accuracy, supporting employee benefits administration, and ensuring the integrity of employee data across systems.

Sangoma is a leading communications platform provider that empowers businesses of all sizes to connect people, processes, and systems through a single, integrated ecosystem. With a global workforce and a commitment to operational excellence, the company is seeking a skilled Payroll & HRIS Coordinator to support their ongoing growth and success.

What You Will Do

• Process payroll accurately and on time for employees across multiple locations, including international payroll
• Review payroll data for accuracy, including hours worked, deductions, bonuses, commissions, and benefit changes
• Assist with payroll audits, reconciliations, and resolving payroll discrepancies
• Maintain payroll records and ensure compliance with applicable federal, state/provincial, and local regulations
• Coordinate with payroll vendors and internal departments regarding payroll-related issues
• Support year-end payroll activities, including tax forms and reporting
• Maintain and update employee information within the HRIS system
• Assist with onboarding and offboarding processes, including preparing employee documentation and system updates
• Support employee benefits administration, enrollments, and changes
• Generate HR and payroll reports as needed
• Maintain employee files and ensure data accuracy and confidentiality
• Assist with HR policies, procedures, and compliance-related documentation
• Respond to employee inquiries related to payroll and HRIS

What We Are Looking For

• 3-5 years of experience in payroll processing and HR administration
• Experience working with HRIS and payroll systems
• Strong knowledge of payroll practices, wage laws, and compliance requirements
• High attention to detail and strong organizational skills
• Ability to handle sensitive and confidential information professionally
• Strong communication and customer service skills
• Proficient in Microsoft Office, particularly Excel
• Experience supporting multi-state or international payroll is considered a plus
• Payroll certification (CPP, PCP, or similar) is an asset
• Experience in a fast-paced or global organization preferred
• Familiarity with benefits administration and employee lifecycle processes

Nice to Have

• Experience with benefits administration and employee lifecycle processes
• Familiarity with global payroll practices and regulations
• Strong analytical and problem-solving skills
• Ability to work in a fast-paced environment with multiple priorities

Benefits and Perks

• Extensive benefit options, including health, vision, dental, long and short-term disability
• Matching 401K program - 100% match on 4%
• Employee Stock Purchase Plan after one year of service
• Flexible time off and company holidays
• Entrepreneurial work environment with high growth career opportunities
• Remote work options, with 2 days per week in the office for local candidates
• Professional development opportunities, including training and conference attendance
• Access to cutting-edge technology and tools
• Collaborative and dynamic team environment

• Make sure to highlight your experience with payroll and HRIS systems, particularly in a global or fast-paced environment.
• Emphasize your attention to detail and organizational skills, as well as your ability to work with confidential information.
• Be prepared to discuss your knowledge of payroll practices, wage laws, and compliance requirements.
• Showcase your proficiency in Microsoft Office, particularly Excel, and highlight any relevant certifications or training.
• Consider including examples of times when you have successfully managed multiple priorities and deadlines in a fast-paced environment.
• Don't be afraid to ask questions during the interview process, such as what the typical career path is for this role or what opportunities there are for professional development.
• Be prepared to provide specific examples of your experience with benefits administration and employee lifecycle processes.