Payroll Specialist (US & Canada)

About the Role

The Payroll Specialist will be responsible for managing end-to-end payroll operations across the US and Canada, ensuring compliance with all federal, state, and provincial regulations. This includes processing biweekly payroll, maintaining accurate records, and providing support for benefits administration and audits. The ideal candidate will have a strong knowledge of payroll regulations, benefits, reconciliations, and year-end processes, as well as excellent analytical, problem-solving, and communication skills.

As a Payroll Specialist at 3P Learning, you will be part of a global company that values precision, accountability, and teamwork. You will have the opportunity to collaborate with passionate colleagues who are dedicated to creating learning experiences for millions of students worldwide.

What You Will Do

• Process biweekly payroll for salaried and hourly employees using ADP Workforce Now with accuracy and compliance
• Audit pay records, reconcile totals by department, location, and country, and apply pay policies correctly
• Prepare payroll journal entries, complete month-end and year-end reconciliations, and coordinate third-party payroll system upgrades
• Serve as primary payroll contact for employees and vendors, resolving discrepancies and responding to audit requests
• Ensure compliance with US federal/state and Canadian federal/provincial regulations, administering 401(k) and RRSP contributions and benefits
• Document payroll processes, train staff, and back up specialized payroll functions as needed
• Coordinate payroll system upgrades and implement new processes to improve efficiency and accuracy
• Provide support for benefits administration, including open enrollment and benefits fairs
• Collaborate with the finance team to ensure seamless payroll operations and resolve any issues that may arise

What We Are Looking For

• 5+ years of payroll experience with the US and Canada
• Expertise in ADP Workforce Now and strong knowledge of payroll regulations, benefits, reconciliations, and year-end processes
• Analytical, problem-solving, and communication skills, with the ability to advise senior partners on complex matters
• Payroll certifications (PCP, CPM, FPC, CPP) or an accounting/finance background
• Strong attention to detail and organizational skills, with the ability to prioritize tasks and meet deadlines
• Experience working in a fast-paced environment with multiple priorities and deadlines
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong technical skills, including proficiency in Microsoft Office and payroll software

Nice to Have

• Experience working in a global company with multiple countries and currencies
• Knowledge of Canadian payroll regulations and experience working with Canadian payroll software
• Experience with benefits administration and employee communications
• Certification in accounting or finance, such as CPA or CMA
• Bilingual or multilingual skills, with the ability to communicate effectively in multiple languages

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a global company and collaborate with colleagues from around the world
• Flexible working structure and remote work options
• Professional development and training opportunities to help you grow in your career
• Access to cutting-edge technology and software, including ADP Workforce Now
• Comprehensive benefits package, including health, dental, and vision insurance
• Retirement savings plan, including 401(k) or RRSP matching
• Paid time off and holidays, including vacation and sick leave
• Employee recognition and reward programs, including bonuses and incentives

• Develop a strong understanding of payroll regulations and laws in the US and Canada, including federal, state, and provincial requirements.
• Showcase your expertise in ADP Workforce Now and other payroll software, highlighting your ability to navigate complex payroll systems.
• Highlight your analytical and problem-solving skills, demonstrating your ability to resolve discrepancies and issues that may arise in payroll operations.
• Be prepared to discuss your experience working in a fast-paced environment with multiple priorities and deadlines, and how you handle stress and pressure.
• Consider obtaining payroll certifications, such as PCP or CPM, to demonstrate your expertise and commitment to the field.
• Research 3P Learning and its mission to spark a love of learning in millions of kids worldwide, and be prepared to discuss how your skills and experience align with the company's goals and values.
• Prepare examples of your experience working with benefits administration, employee communications, and payroll audits, and be prepared to discuss your approach to these tasks.