Post Award Grant Specialist

National University·Remote(United States)
Other
Excel

WFA Digital Insight

The demand for grant management specialists has grown significantly in recent years, with a 25% increase in job postings in the past year alone. As the remote job market continues to evolve, professionals with expertise in grant administration, fiscal compliance, and data analysis are in high demand. National University is at the forefront of this trend, offering a unique opportunity for a Post Award Grant Specialist to join their team. With the rise of remote work, candidates should be prepared to demonstrate their ability to work independently and manage complex projects in a virtual environment. Before applying, candidates should be aware of the importance of attention to detail, organizational skills, and ability to communicate complex policies and procedures to faculty and staff.

Job Description

About the Role

The Post Award Grant Specialist is a critical member of the grants accounting team, working closely with program directors, the office of sponsored projects, and the accounting/finance team to ensure seamless grant administration. This role is responsible for providing administrative and fiscal support to faculty serving as Principal Investigators (PIs) on grants, from the initial award setup to the final close-out. The successful candidate will have a deep understanding of grant management principles, including fiscal compliance, reporting requirements, and regulatory guidelines.

As a key member of the grants accounting team, the Post Award Grant Specialist will work in a fast-paced environment, prioritizing multiple tasks and deadlines while maintaining attention to detail and accuracy. The role requires excellent communication and interpersonal skills, with the ability to provide guidance and support to faculty and staff on grant-related matters.

The grants accounting team is a dynamic and collaborative group, committed to providing exceptional support to the university's research community. The Post Award Grant Specialist will be an integral part of this team, working closely with colleagues to ensure the smooth administration of grants and contracts.

What You Will Do

  • Manage the post-award process, including grant setup, budgeting, and reporting
  • Provide administrative and fiscal support to faculty serving as PIs on grants
  • Coordinate with the office of sponsored projects, accounting/finance team, and other departments to ensure compliance with grant regulations and university policies
  • Develop and maintain complex spreadsheets to track grant expenses, budgets, and reporting requirements
  • Communicate grant terms, conditions, and regulatory requirements to faculty and staff
  • Manage the procurement process, including purchasing supplies and equipment, and tracking invoices and expense reimbursements
  • Provide training and guidance to faculty and staff on grant management, fiscal compliance, and regulatory requirements
  • Assess the efficiency of departmental reporting and tracking procedures and recommend revisions as necessary
  • Perform standard accounting functions, including journal entries, reconciliations, and audits
  • Coordinate human resources actions, including payroll and personnel management, as they apply to personnel paid on grants

What We Are Looking For

  • Bachelor's degree in accounting, finance, or a related field
  • Minimum 2 years of experience in grant administration, accounting, or a related field
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Strong analytical and problem-solving skills
  • Proficiency in Microsoft Office, particularly Excel
  • Knowledge of grant management principles, including fiscal compliance and regulatory requirements
  • Experience with accounting software and systems, such as WorkDay
  • Ability to prioritize multiple tasks and deadlines while maintaining attention to detail and accuracy

Nice to Have

  • Master's degree in accounting, finance, or a related field
  • Certified Grant Administrator (CGA) or Certified Research Administrator (CRA) certification
  • Experience with grant management software and systems, such as Cayuse or Huron
  • Knowledge of federal and state regulations, including the Code of Federal Regulations Uniform Guidance (UG)

Benefits and Perks

  • Competitive salary and benefits package
  • Opportunity to work with a dynamic and collaborative team
  • Professional development and training opportunities
  • Flexible work arrangements, including remote work options
  • Access to cutting-edge technology and software
  • Comprehensive health and wellness programs
  • Generous paid time off and holiday schedule
  • Retirement savings plan with employer match
  • Tuition reimbursement and educational assistance programs

How to Stand Out

  • Tip: Develop a strong understanding of grant management principles, including fiscal compliance and regulatory requirements, to stand out as a candidate.
  • Ensure your resume and cover letter are tailored to the specific job requirements, highlighting relevant experience and skills.
  • Be prepared to provide specific examples of your experience with grant administration, accounting, and fiscal compliance during the interview process.
  • Familiarize yourself with the university's policies and procedures, as well as federal and state regulations, to demonstrate your knowledge and expertise.
  • Consider obtaining certifications, such as the Certified Grant Administrator (CGA) or Certified Research Administrator (CRA), to enhance your career prospects and demonstrate your commitment to the field.
  • Prepare to discuss your experience with accounting software and systems, such as WorkDay, and your ability to prioritize multiple tasks and deadlines while maintaining attention to detail and accuracy.
  • Research the university's research community and be prepared to discuss your understanding of the importance of grant administration and fiscal compliance in supporting research activities.

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