Procurement Admin & Marketing Assistant

About the Role

The role matters because it bridges the gap between administrative tasks and marketing initiatives, requiring a blend of organizational prowess and creative flair. You will be working closely with the sales and marketing teams, contributing to the development of capability statements, project submissions, and marketing materials. Your work will have a direct impact on the company's ability to secure new contracts and maintain its online presence.

In terms of team context, you will be part of a collaborative environment where communication and teamwork are highly valued. While the role is remote, you will be expected to maintain regular working hours and participate in team and client calls, ensuring that you stay connected with your colleagues and contribute to the company's goals.

What You Will Do

• Assist with the preparation and coordination of construction tenders, including preparing scopes of work and requests for quotations.
• Follow up on quotations and maintain communication with subcontractors during the tender process.
• Chase and collate inward tender submissions and supporting information.
• Maintain quotation registers, tender records, and project databases.
• Assist with cost build-ups, pricing schedules, and tender documentation.
• Provide general administration and document management associated with estimating and project delivery.
• Maintain and update CRM databases and client information.
• Assist with the preparation of capability statements, project submissions, and marketing materials.
• Create and schedule social media posts and business updates.
• Support general sales, client communication, and marketing activities.
• Assist with maintaining company branding and online presence.

What We Are Looking For

• Experience working in procurement and doing administrative tasks is preferred.
• Experience in construction, estimating, administration, or marketing is also preferred.
• Proficiency in Microsoft Word, Excel, and general computer systems.
• Strong organizational and administration skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience with CRM systems and social media platforms is desirable.
• High level of professionalism and accountability.
• Ability to work in a structured, remote work environment.

Nice to Have

• Experience with time tracking software.
• Familiarity with remote collaboration tools.
• Basic graphic design skills for creating social media posts.
• Knowledge of SEO principles for optimizing online content.

Benefits and Perks

• Monthly salary paid on a bi-monthly basis.
• Overtime pay and compensation for Philippines public holidays.
• Probation period of 6 months, followed by benefits including annual leave credits, sick leave, and HMO.
• 13th Month Pay after completing the probation period.
• Annual salary review to ensure competitive compensation.
• Laptop provided after 30 days of employment.
• Permanent work-from-home role with the flexibility to manage your work environment.
• Opportunities for professional growth and development in a dynamic company.

• Ensure you have a stable internet connection for remote work and are comfortable with time tracking software.
• Highlight your Excel skills and experience with CRM systems in your application.
• Showcase your ability to work independently and manage multiple tasks simultaneously.
• Prepare examples of your written communication skills, such as marketing materials or social media posts.
• Be ready to discuss your experience in procurement and marketing, and how you can apply it to this role.
• Research the company culture and be prepared to talk about how you can contribute to it.
• Consider creating a portfolio of your work, including any relevant administrative or marketing projects.