Producer, Global Events

About the Role

The Events Production team is a sub-team of the Global Events team, and as a producer, you will own the full production lifecycle, from shaping concepts to managing vendors and partners, running timelines, and ensuring every detail lands with precision. This role requires a mix of creativity, operational excellence, and attention to detail, as well as the ability to work well under pressure and think on your feet.

Openai is committed to creating a work environment that is inclusive, diverse, and supportive of all employees. As a producer, you will be expected to embody these values and contribute to a positive and collaborative team culture.

What You Will Do

• Manage stage productions, including content production, stage management, and AV coordination
• Collaborate on event execution strategies with event managers and business DRIs
• Support creative production, including collaborating with creative teams and managing creative vendors and partners
• Source and negotiate vendors, including identifying and securing top-tier vendors, agencies, and suppliers
• Oversee risk management and contingency planning, including securing necessary permits and insurance
• Track budgets and financials, including managing event production budgets and ensuring events stay within allocated limits
• Coordinate project management, including overseeing detailed project workbacks and facilitating weekly progress meetings
• Partner closely with teams across product, marketing, research, and leadership to translate big ideas into real-world productions
• Develop and maintain relationships with vendors, partners, and stakeholders to ensure successful event execution

What We Are Looking For

• 4+ years of experience in production, stage management, event production, or agency-side event production
• Strong understanding of live production, stage management, and event execution
• Experience managing budgets over $500k
• Ability to work well under pressure and think on your feet
• Excellent communication and project management skills
• Strong attention to detail and ability to manage multiple projects simultaneously
• Experience working with creative teams and managing creative vendors and partners
• Knowledge of event production software and technology

Nice to Have

• Experience working in the tech industry or with AI-related events
• Familiarity with event production software and technology, such as event management platforms and audio-visual equipment
• Certification in event production or a related field
• Experience managing international events or working with global teams

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a dynamic and innovative company
• Collaborative and supportive team culture
• Professional development opportunities, including training and education programs
• Flexible work arrangements, including remote work options
• Access to cutting-edge technology and event production software
• Comprehensive health and wellness programs, including mental health support and employee assistance programs
• Generous paid time off and vacation policies
• Employee discounts and perks, including access to exclusive events and experiences

• Tip: Make sure to highlight your experience with event production software and technology in your application, as well as your ability to work well under pressure and think on your feet.
• Tip: Research Openai's values and mission and be prepared to discuss how your skills and experience align with these values.
• Tip: Be prepared to provide examples of your experience managing budgets and coordinating logistics for large events.
• Tip: Show your creativity and attention to detail by including examples of event concepts and ideas you've developed in the past.
• Tip: Familiarize yourself with the latest trends and technologies in event production, including sustainable and accessible event practices.
• Tip: Be prepared to discuss your experience working with diverse teams and stakeholders, and how you contribute to a positive and inclusive team culture.
• Tip: Don't be afraid to ask questions during the interview process, such as what a typical day looks like in this role or what opportunities there are for professional development and growth.