Project Assistant
WFA Digital Insight
The demand for skilled project assistants grew significantly in recent years, with a 25% increase in remote project management roles. As companies continue to adopt remote work, the need for organized and detail-oriented professionals has never been higher. Arabian Private Holdings stands out for its principal-led approach, offering a unique work environment that values direct attention and honest advice. With the logistics sector experiencing significant changes, candidates with a background in project coordination and Excel expertise are in high demand. Before applying, candidates should be prepared to demonstrate their ability to work independently and effectively manage competing priorities in a remote setting.
Job Description
About the Role
The Project Assistant plays a crucial role in supporting the day-to-day operations of Arabian Private Holdings, a Saudi Arabian firm specializing in strategy and portfolio management for family groups, listed corporations, and government entities. As a key member of the team, the successful candidate will provide administrative support to the principals, ensuring seamless project delivery and maintaining the high standards of the company.The role involves working closely with the logistics sector clients, coordinating meetings, and preparing briefing notes that summarize key points discussed during partner sessions. The ideal candidate will be comfortable working in a remote environment, managing competing priorities, and maintaining a high level of organization.
Arabian Private Holdings operates on the principle that direct attention and honest advice are essential in solving corporate problems. The company's structure is principal-led, ensuring that every client receives the direct focus of the people accountable for the results. This approach allows for a clear view of business performance and avoids complex hierarchies.
What You Will Do
- Maintain and update project schedules to track the completion of specific milestones for logistics sector clients
- Coordinate meetings and prepare briefing notes that summarize key points discussed during partner sessions
- Conduct basic desk research on industry trends and regulatory changes within the logistics and transport sectors
- Draft initial versions of project reports, ensuring grammar and formatting meet the firm's standards
- Keep internal document folders organized, ensuring all versions of a mandate are easily accessible to the principals
- Follow up on information requests sent to client teams to ensure data is received on time for weekly reviews
- Monitor specific project emails and flag urgent requests that require immediate principal attention
- Prepare presentation slides based on handwritten notes or rough drafts provided by the partners
- Develop and maintain a thorough understanding of the company's projects and clients
- Provide general administrative support to the principals, as needed
What We Are Looking For
- A high degree of written precision and the ability to summarize complex information into simple sentences
- Comfortable using standard office tools, such as Microsoft Word, Excel, and shared document platforms
- Logical rigor in organizing tasks and a preference for order and structure in daily work
- Eager to learn about corporate governance and how large holding companies operate
- Familiar with basic concepts of project coordination and managing deadlines
- Ability to work independently in a remote environment while keeping the team updated on progress
- Some exposure to business environments through internships or previous entry-level office roles
- Strong communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information
Nice to Have
- Experience working with international logistics firms or similar industries
- Familiarity with project management software and tools
- Basic knowledge of data analysis and visualization techniques
- Certification in project management or a related field
Benefits and Perks
- Opportunity to work with a principal-led company, providing direct attention and honest advice to clients
- Professional development through direct work with firm principals
- Remote work environment with flexible working hours
- Access to the latest technology and software tools
- Competitive compensation package
- Opportunity to work with a diverse range of clients, including family groups, listed corporations, and government entities
- Collaborative and dynamic work environment
- Recognition and reward for outstanding performance
- Continuous learning and development opportunities
How to Stand Out
- Develop a strong foundation in Excel and project management tools to increase your chances of success in this role.
- Showcase your ability to work independently and manage competing priorities in a remote setting.
- Highlight your experience in coordinating meetings, preparing briefing notes, and conducting desk research.
- Demonstrate your written precision and ability to summarize complex information into simple sentences.
- Be prepared to discuss your understanding of corporate governance and how large holding companies operate.
- Emphasize your strong communication and interpersonal skills, and ability to maintain confidentiality and handle sensitive information.
- Consider obtaining certification in project management or a related field to increase your competitiveness.
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