Project Coordinator
WFA Digital Insight
The demand for skilled project coordinators in the digital marketing space has surged, with a 25% increase in job postings in the last year alone. As companies like INFUSE continue to innovate, the need for professionals who can bridge the gap between creative and technical teams is more pressing than ever. With the rise of remote work, candidates can now access exciting opportunities like this one, where they can leverage their organizational skills and attention to detail to drive project success. Before applying, candidates should be aware of the high level of autonomy and collaboration required in this role, as well as the importance of staying up-to-date with the latest trends in GTM and digital marketing.
Job Description
About the Role
The Project Coordinator position at INFUSE is a dynamic and challenging role that requires a unique blend of organizational skills, technical knowledge, and creativity. As a key member of the team, you will be responsible for managing internal and external projects, ensuring timely delivery, and coordinating with various stakeholders. Your day-to-day tasks will involve managing marketing design requests, coordinating with the design team, and preparing project work plans and timelines.The success of our projects relies heavily on the ability of our team members to work collaboratively and communicate effectively. As a Project Coordinator, you will be the link between our team of designers, developers, copywriters, and advertising specialists, ensuring that all projects are delivered on time and to the required standard. Your attention to detail, problem-solving skills, and ability to work independently will be essential in this role.
INFUSE is committed to innovation and excellence, and we are looking for a candidate who shares our values and is passionate about delivering high-quality results. Our team is made up of talented professionals who are dedicated to their work and are always looking for ways to improve and grow. As a Project Coordinator, you will be an integral part of our team and will have the opportunity to work on a wide range of projects, from marketing campaigns to website development.
What You Will Do
- Manage incoming marketing design requests and coordinate execution with the design team
- Coordinate with the development team to support website and related digital tasks
- Prepare and maintain project work plans, timelines, and task lists
- Follow up on execution and deadlines
- Schedule and organize project meetings, prepare agendas, capture notes, and track next steps
- Support media campaigns: coordinate launch readiness, track deliverables, and prepare reporting
- Ensure timely communication and distribution of project information across all team members and stakeholders
- Conduct business-related research when needed to support project decisions
- Coordinate with internal clients to understand their requirements and deliver projects that meet their needs
- Identify and mitigate potential project risks and develop contingency plans
- Collaborate with the team to develop and implement process improvements
What We Are Looking For
- 3-4 years of experience in project coordination
- Experience working with marketing materials (PDF documents, banners, illustrations, etc.)
- Experience coordinating website creation/updates (as a manager/coordinator)
- Strong written and verbal communication skills in English (at least Upper-Intermediate level)
- Proficiency in project management and MS Office/ Google software and tools (Google Docs, Google Sheets, Worksection)
- Experience in Google Ad Manager and Google Tag Manager
- Excellent organizational and time-management skills
- Proficiency in English, equivalent to B1 level or higher
- Fluent Ukrainian and/or Russian language
- Ability to work independently and as part of a team
- Detail-oriented with strong problem-solving abilities
- Meticulous attention to detail
Nice to Have
- Experience working in a remote team environment
- Familiarity with SEO principles and practices
- Knowledge of HTML and CSS
- Experience with project management tools such as Asana or Trello
- Certification in project management or a related field
Benefits and Perks
- Unique experiences and non-standard tasks that promote professional growth
- The opportunity to explore a new career path
- Paid vacation and sick leave
- Short Fridays in the summer and a Birthday day off
- A remote and contractual work setup with flexible hours
- Access to cutting-edge technology and tools
- Collaborative and dynamic work environment
- Professional development opportunities
- Recognition and reward for outstanding performance
How to Stand Out
- Make sure you have a strong understanding of GTM, Excel, and Google Sheets, and be prepared to provide examples of how you have used these tools in previous roles.
- Develop a portfolio that showcases your project coordination skills, including examples of projects you have managed and the results you achieved.
- Practice your communication skills, as you will be working with a range of stakeholders, including designers, developers, and internal clients.
- Be prepared to talk about your experience working in a fast-paced environment and how you handle multiple priorities and tight deadlines.
- Research the company culture and values, and be prepared to discuss how your own values and work style align with those of INFUSE.
- Consider obtaining certification in project management or a related field to demonstrate your expertise and commitment to the field.
- Be prepared to ask questions during the interview, such as what a typical day looks like in the role, and what opportunities there are for professional development and growth.
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