Real Estate Assistant (Mid-Level, Full-Time)
WFA Digital Insight
The demand for skilled virtual assistants in the real estate sector is on the rise, with a growing need for professionals who can efficiently manage operations and provide top-notch support. As the remote job market continues to evolve, companies like Assistantly are at the forefront, offering stable and impactful career pathways. With the real estate market expecting significant growth, having expertise in tools like Excel and real estate software is highly valued. Before applying, candidates should be aware of the importance of proactive initiative, critical thinking, and strong organizational skills in this role.
Job Description
About the Role
The Real Estate Assistant role at Assistantly is designed for individuals who thrive in fast-paced, detail-oriented environments and are passionate about supporting real estate operations. As a key member of the team, you will be responsible for ensuring the smooth execution of daily tasks, from managing listings to coordinating transactions. Your work will directly impact the efficiency and client readiness of top-producing real estate professionals.In this role, you will have the opportunity to work with a variety of real estate tools and technologies, including MLS, DocuSign, and CRM systems. Your ability to learn quickly, take initiative, and adapt to new situations will be invaluable in this dynamic environment. Assistantly values long-term growth and stability, offering a career pathway that is both challenging and rewarding.
As part of the Assistantly team, you will receive ongoing coaching, support from a dedicated Success Manager, and the opportunity to upskill in areas such as AI, operations, and real estate tools. This is a full-time, remote position that offers a competitive salary, paid US holidays, and a health and wellness allowance.
What You Will Do
- Manage listing tasks, including scheduling photos and preparing marketing materials
- Support transaction coordination from contract to close, ensuring timely and efficient execution
- Track deadlines, contingencies, and communication between all parties involved in transactions
- Manage CRM data, lead tracking, and nurturing workflows to optimize client engagement
- Prepare simple marketing assets in Canva and post listings or updates on social channels
- Support inbox, calendar, and day-to-day communication for real estate professionals
- Follow standard operating procedures (SOPs) while identifying opportunities to improve processes
- Collaborate with the team to achieve operational efficiency and client satisfaction
- Utilize Excel to analyze data, track performance, and provide insights to support business decisions
- Stay updated on the latest real estate trends and technologies to continuously improve support services
What We Are Looking For
- 3+ years of experience in real estate administration or as a real estate virtual assistant
- Familiarity with real estate tools, including MLS, DocuSign, Dotloop, Skyslope, and CRM systems
- Strong written and spoken English skills
- Highly proactive, with the ability to take initiative without micromanagement
- Critical thinker with strong organizational and time management skills
- Dependable, responsible, and consistent in follow-through and meeting deadlines
- Comfortable working in fast-paced, deadline-driven environments with multiple tasks and priorities
- Strong attention to detail and ability to manage multiple projects simultaneously
Nice to Have
- Experience with Canva or other graphic design tools for marketing materials
- Knowledge of social media management and content creation principles
- Basic understanding of SEO principles and how they apply to real estate marketing
- Certification in real estate or a related field, such as a real estate license
Benefits and Perks
- Competitive salary
- Paid US holidays
- Paid wellness days
- Health and wellness allowance
- Monthly profit sharing
- Long-term placement with real estate teams
- Upskilling opportunities in AI, operations, and real estate tools
- Dedicated Success Manager and ongoing coaching for career development
- Remote work arrangement for a better work-life balance
- Opportunity to work with a dynamic and growing company
- Access to the latest real estate technologies and tools
- Recognition and reward for outstanding performance and contributions to the team
How to Stand Out
- To stand out, highlight your experience with real estate tools and technologies, and be prepared to provide specific examples of how you've improved operational efficiency in previous roles.
- Ensure your resume and cover letter are tailored to the real estate industry, emphasizing your organizational, communication, and analytical skills.
- Familiarize yourself with the latest trends and technologies in real estate to demonstrate your proactive approach and willingness to learn.
- Prepare to discuss your experience with CRM systems, lead tracking, and customer engagement strategies during the interview process.
- Consider creating a portfolio that showcases your ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment.
- When negotiating salary, be prepared to discuss your expectations based on your experience and the current market rates for real estate virtual assistants.
- Be cautious of roles that lack clear expectations, support, or opportunities for growth and development, as these can be red flags for a less stable or less fulfilling work environment.
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