Real Estate Virtual Assistant - Full Time

About the Role

The real estate market is highly competitive, and the ability to efficiently manage transactions is key to success. Your day-to-day tasks will include coordinating with various stakeholders, obtaining legal descriptions for properties, and ensuring all administrative tasks related to real estate transactions are completed accurately and on time. Your work will directly impact the company's ability to grow its portfolio and deliver high-quality services to its clients.

Wing Assistant is committed to creating a world-class team that can operate with autonomy, leveraging digital skills to drive business forward. This role is an excellent opportunity for individuals looking to work in a dynamic, remote environment with a company that values innovation and teamwork.

What You Will Do

• Coordinate transactions for real estate deals, ensuring all parties are informed and up-to-date on the status of each transaction.
• Obtain property listings and ensure they are accurately represented in the company's database.
• Retrieve legal descriptions for properties from various county recording platforms in Minnesota, maintaining detailed records of all transactions.
• Perform administrative tasks related to real estate transactions, including data entry and document management.
• Communicate effectively with clients and agents through CRM, providing timely updates and resolutions to queries.
• Manage software tools such as Deal Machine to streamline transaction coordination and follow-up processes.
• Develop and maintain a thorough understanding of real estate laws and regulations, particularly in Minnesota.
• Collaborate with internal teams to ensure seamless execution of business operations.

What We Are Looking For

• Ability to read and understand legal documents and property descriptions with precision.
• Excellent communication skills, both written and verbal, with the ability to communicate complex information simply.
• Proficiency in software tools like Deal Machine, with a willingness to learn and adapt to new technologies.
• Strong organizational skills, with the ability to manage multiple tasks and prioritize responsibilities effectively.
• Experience in transaction coordination or a related field, preferably within the real estate sector.
• High school diploma or equivalent required; a degree in a related field is a plus.
• Ability to work independently in a remote setting, with reliable internet and necessary equipment.

Nice to Have

• Experience with CRM systems and their application in real estate transactions.
• Knowledge of real estate laws and regulations, particularly in Minnesota.
• Certification in real estate or a related field, demonstrating a commitment to professional development.

Benefits and Perks

• Competitive salary range (Php30,000 - Php33,000).
• Health insurance (HMO) to support your well-being.
• Performance incentives to recognize and reward your contributions.
• Job security and stability, with opportunities for career growth and development.
• Paid training to ensure you have the skills needed to succeed.
• Inclusive culture that values diversity and promotes a supportive team environment.
• Opportunities for upskilling and reskilling, helping you stay ahead in your career.
• Fun work environment that encourages collaboration and innovation.
• Holiday and overtime pay to compensate for your hard work.
• 100% work-from-home offer, providing the flexibility to work from anywhere.

• Tip: Ensure your computer meets the technical requirements for the role, including a USB headset with noise cancellation and a working webcam, to participate fully in virtual meetings and training sessions.
• Familiarize yourself with Deal Machine and other software tools used in transaction coordination to stand out as a candidate.
• Develop a portfolio or examples of your work in transaction coordination or a related field to demonstrate your skills to potential employers.
• Practice discussing legal documents and property descriptions to improve your communication skills and confidence in handling complex information.
• Be prepared to discuss your experience with CRM systems and how you have used them to manage client and agent communications effectively.
• Consider obtaining certification in real estate or a related field to enhance your job prospects and demonstrate your commitment to professional development.
• Research Wing Assistant and the real estate industry to understand the company's mission, values, and current challenges, showing your enthusiasm and interest in the role during the application process.