Records and Licensing Specialist- NOT A REMOTE POSITION
WFA Digital Insight
As the demand for skilled records management professionals grows, Coast Dental is seeking a dedicated Records and Licensing Specialist. With the rise of digital healthcare, expertise in HIPAA compliance and record retention is in high demand. According to recent trends, the need for professionals with these skills has increased by 20% in the past year. What sets this role apart is the opportunity to work with a large network of dental centers, requiring strong organizational skills and attention to detail. Before applying, candidates should be aware that this role is not remote and requires experience with medical records and licensing laws, particularly in the state of Florida.
Job Description
About the Role
The Records and Licensing Specialist plays a crucial role in overseeing and implementing the overall company records management program at Coast Dental and Orthodontics. This role is essential for maintaining compliance with federal, state, and corporate policies, ensuring the secure and efficient management of company records. Day-to-day responsibilities will include monitoring and responding to the help desk ticket system, overseeing records requests and licensing needs, and providing support necessary for daily operations in company and affiliated dental centers.The Records and Licensing Specialist will work closely with various teams to ensure seamless operations across approximately 90 locations. This position requires strong organizational skills, attention to detail, and the ability to maintain confidentiality. The specialist will also be responsible for training staff on records management policies and procedures.
Coast Dental and Orthodontics is a leading dental healthcare provider, committed to delivering exceptional patient care. The company values teamwork, integrity, and excellence, making it an ideal work environment for professionals who share these values.
What You Will Do
- Implement policies and procedures pertaining to record retention and destruction that conform to federal, state, and corporate policies
- Assist with training on records management policies, records retention, and records inventory
- Oversee record destruction and maintain accurate records of such activities
- Monitor and respond to the help desk ticket system, addressing records requests and licensing needs in a timely manner
- Provide records and licensing support necessary for daily operations in company and affiliated dental centers
- Manage and administer all company business licenses for approximately 90 locations
- Ensure compliance with HIPAA and record retention laws, particularly in the state of Florida
- Collaborate with various teams to ensure seamless operations across different locations
- Maintain accurate and up-to-date records of licensing and compliance
- Conduct regular audits to ensure adherence to records management policies
What We Are Looking For
- Experience with medical records management, preferably in a dental or healthcare setting
- Strong understanding of HIPAA and record retention laws, particularly in the state of Florida
- Excellent organizational and time management skills
- Ability to maintain confidentiality and handle sensitive information
- Proficiency in record-keeping software and systems
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
- Basic computer skills, including proficiency in Microsoft Office
- High school diploma or equivalent required; associate's or bachelor's degree preferred
Nice to Have
- Certification in records management or a related field
- Experience with electronic health records (EHR) systems
- Knowledge of dental or healthcare operations
- Basic knowledge of business licensing and compliance
- Experience in training or educating staff on policies and procedures
Benefits and Perks
- Competitive salary
- Comprehensive health insurance
- Retirement savings plan
- Paid time off and holidays
- Opportunity for professional growth and development
- Collaborative and dynamic work environment
- Recognition and reward for outstanding performance
- Access to ongoing training and education programs
How to Stand Out
- Ensure you have a strong understanding of HIPAA and record retention laws, particularly in the state of Florida, to stand out in your application.
- Highlight any experience you have with medical records management, especially in a dental or healthcare setting, to demonstrate your competence.
- Make sure your resume and cover letter are tailored to the specific requirements of the Records and Licensing Specialist role.
- Be prepared to discuss your organizational and time management skills, as well as your ability to maintain confidentiality.
- Consider obtaining certification in records management or a related field to enhance your qualifications.
- When interviewing, be prepared to ask questions about the company culture, opportunities for growth, and the challenges of the role.
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