Recruiting Coordinator

About the Role

Openai's mission to ensure that artificial general intelligence benefits all of humanity is at the forefront of every hiring decision. As a Recruiting Coordinator, you will play a crucial role in identifying and attracting top talent who share this vision. Your work will have a direct impact on the company's ability to drive innovation and push the boundaries of AI capabilities.

The recruiting team at Openai is a dynamic and fast-paced environment that requires adaptability, creativity, and a proactive approach to problem-solving. As a Recruiting Coordinator, you will be expected to navigate complex scheduling processes, manage multiple stakeholders, and maintain confidentiality and discretion when working with senior and executive-level candidates.

What You Will Do

• Take ownership of the scheduling process for evergreen and opportunistic hiring needs, ensuring timely and efficient coordination of interviews and follow-ups.
• Act as a partner for recruiting operations, helping to identify and resolve problems through data-driven solutions, tool optimization, and collaboration with the recruiting team.
• Provide a welcoming and professional interview experience for candidates, serving as the primary point of contact for onsite interviews and logistics.
• Develop and maintain relationships with recruiters, hiring managers, and other stakeholders to ensure seamless communication and coordination of hiring efforts.
• Utilize tools like Ashby, Guide, ChatGPT, G-Suite, and other software to streamline processes, manage data, and maintain accurate records.
• Problem-solve and adapt to changing priorities, deadlines, and environments, prioritizing candidate experience and operational excellence.
• Manage clear, concise, and timely communication with candidates, hiring managers, and other stakeholders through written and verbal interactions.
• Handle candidate reimbursement, travel arrangements, and other administrative tasks as needed.
• Collaborate with the Executive Operations team to support and enhance the candidate experience for senior and executive-level candidates.
• Identify areas for process improvement and contribute to the development of more efficient and effective recruiting operations.

What We Are Looking For

• 4+ years of proven experience in recruiting coordination, preferably in a fast-paced, dynamic environment.
• High proficiency in tools like Google Calendar, Guide, Ashby, Slack, and Notion, with the ability to quickly adapt to new software and technologies.
• Excellent communication and interpersonal skills, with the ability to build rapport with senior-level candidates, hiring managers, and other stakeholders.
• Strong organizational and time management skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
• Detail-oriented and proactive approach to problem-solving, with a focus on delivering high-quality results and exceptional candidate experiences.
• Collaborative mindset and willingness to contribute to process improvements, team operations, and knowledge sharing.
• Ability to maintain confidentiality and discretion when working with sensitive information and senior-level candidates.
• Familiarity with AI or technology trends, with the ability to engage candidates effectively and provide insightful support to the recruiting team.

Nice to Have

• Advanced technical knowledge of tools used for process automation or optimization in recruiting, such as workflow management software or data analytics platforms.
• Experience with interviewer training logistics, feedback workflows, or recruiting operations tooling, with the ability to develop and implement process improvements.
• Broader knowledge of AI or technology trends, with the ability to provide informed support and insights to the recruiting team.
• Familiarity with hybrid work models and remote work arrangements, with the ability to adapt to changing work environments and priorities.

Benefits and Perks

• Competitive hourly rate with potential for overtime earnings.
• Opportunity to work with a cutting-edge AI research and deployment company, driving innovation and pushing the boundaries of AI capabilities.
• Collaborative and dynamic work environment with a team of experienced recruiting professionals.
• Access to the latest tools and technologies, including Ashby, Guide, ChatGPT, and G-Suite.
• Professional development opportunities, including training, mentorship, and career growth.
• Relocation assistance for eligible candidates, with support for moving to San Francisco.
• Hybrid work model with three days in the office per week and optional work-from-home arrangements on Thursdays and Fridays.
• Open-plan offices with height-adjustable desks, conference rooms, phone booths, and well-stocked kitchens with snacks and drinks.

• Develop a strong understanding of the recruiting lifecycle, including sourcing, scheduling, and interview coordination, to effectively support the hiring process.
• Familiarize yourself with tools like Ashby, Guide, and ChatGPT to streamline processes and improve candidate experience.
• Showcase your problem-solving skills by providing specific examples of how you've adapted to changing priorities, deadlines, or environments in previous roles.
• Highlight your ability to maintain confidentiality and discretion when working with sensitive information and senior-level candidates.
• Prepare to discuss your experience with process improvement, including any contributions you've made to enhance recruiting operations or team efficiency.
• Demonstrate your knowledge of AI or technology trends and how they impact the hiring landscape, showcasing your ability to engage candidates and provide informed support to the recruiting team.
• Be prepared to discuss your salary expectations and any requirements you may have for relocation assistance, remote work arrangements, or other benefits.