Recruiting & HR Operations Specialist

About the Role

The role of a Recruiting & HR Operations Specialist at Linear is multifaceted, requiring a deep understanding of recruiting operations, HR coordination, and the ability to work effectively in a remote, fast-paced environment. Linear's commitment to innovation and excellence means that the selected candidate will be part of a team that values relentless focus, fast execution, and a deep care for software craftsmanship.

Linear's culture is built around a remote-first approach, with optional co-working offices in key locations. This setup allows for deep focus and async collaboration, with intentional moments to connect in person. The company's international growth and distributed team mean that the ability to work effectively across different time zones and cultures is essential.

What You Will Do

• Own recruiting coordination for a high volume of open roles, ensuring a consistent and well-run hiring experience for candidates, interviewers, and hiring managers.
• Manage the operational aspects of the candidate experience, including scheduling, work trial coordination, and offer logistics.
• Be responsible for the recruiting tech stack, maintaining the cleanliness and configuration of the Applicant Tracking System (ATS), managing vendor administration, and identifying opportunities for automation and process improvement.
• Support the offer process, including sending offers, coordinating approvals, and guiding candidates through the onboarding process.
• Design and own the onboarding experience at Linear, building a journey that is thoughtful, well-coordinated, and scalable.
• Maintain the accuracy and integrity of people systems and data across the HRIS and ATS.
• Coordinate employee lifecycle events, including onboarding, transfers, and location changes.
• Continuously seek ways to automate and streamline processes, leveraging AI and modern tooling to enhance efficiency without compromising the candidate experience.
• Collaborate with the People & Talent team to identify areas for improvement in HR operations and develop strategies to implement change.

What We Are Looking For

• A minimum of 4 years of experience in recruiting operations, HR coordination, or people operations, preferably in a fast-moving tech company.
• Experience in supporting employee onboarding and people programs, not just recruiting processes.
• Proven ability to manage multiple open roles and competing priorities without compromising details or candidate experience.
• Hands-on experience with an ATS and HRIS systems, with the ability to get data in clean and keep it that way.
• Excitement about using AI tools and automation to enhance work processes and the candidate experience.
• Experience in scaling or improving HR systems and processes.
• Clear and warm communication skills, with the ability to leave a positive impression on candidates.
• High ownership mentality, with the ability to identify and fix problems proactively.
• Familiarity with tools like Notion, Slack, and Linear.

Nice to Have

• Experience working in a remote-first company and understanding of the unique challenges and opportunities it presents.
• Knowledge of Ashby ATS and experience with its configuration and management.
• Certification in HR or a related field, demonstrating a commitment to professional development.
• Experience with data analysis and reporting, particularly in the context of HR and recruiting metrics.

Benefits and Perks

• Competitive salary and equity package, reflecting the company's commitment to valuing its employees.
• Employee-friendly equity terms, including early exercise options, to ensure that team members can benefit from their hard work and dedication.
• Opportunity to work with a cutting-edge tech company that is shaping the future of software development.
• Collaborative and dynamic work environment that fosters growth, innovation, and teamwork.
• Access to the latest tools and technologies to support professional development and efficiency.
• Flexible working hours and remote work options to ensure a healthy work-life balance.
• Regular team off-sites and optional co-working opportunities to facilitate face-to-face connections and community building.

• Tip: Ensure you have hands-on experience with ATS and HRIS systems, as well as familiarity with tools like Notion and Slack, to stand out as a strong candidate.
• Develop a portfolio or be prepared to discuss specific examples of how you've improved recruiting operations or people systems in your previous roles.
• Be prepared to talk about your experience with data analysis and reporting, especially in the context of HR metrics, to demonstrate your ability to drive process improvements.
• Showcase your ability to work independently and as part of a distributed team, highlighting any experience you have with remote work and async collaboration.
• When discussing your experience with AI tools and automation, focus on how these technologies have enhanced the candidate experience and operational efficiency in your previous roles.
• Be ready to provide specific examples of how you've managed competing priorities and ensured a seamless candidate experience in high-volume recruiting environments.