Sales Assistant

About the Role

The successful candidate will be highly organized, with excellent communication and time management skills. They will be able to work independently and as part of a remote team, with a strong focus on delivering high-quality results. The role is full-time and remote, with working hours aligned with the U.S. business hours.

What You Will Do

• Manage and maintain accurate and up-to-date CRM records in Salesforce and HubSpot
• Update leads, contacts, opportunities, and pipeline stages on a daily basis
• Remove duplicates, fix missing information, and maintain CRM hygiene
• Ensure pipeline visibility and reporting accuracy
• Schedule calls, demos, follow-ups, and meetings across multiple time zones
• Manage calendars using Google Calendar, Outlook, and Calendly
• Coordinate meeting logistics and ensure sales reps are prepared before calls
• Prepare, format, and proofread proposals, quotes, presentations, and sales documents
• Support RFP and RFI responses using templates and existing materials
• Generate weekly and monthly sales reports and dashboards
• Track pipeline activity, conversion metrics, and sales KPIs
• Maintain reporting accuracy and ensure leadership visibility into sales activity
• Draft professional follow-up emails and meeting summaries
• Send reminders, thank-you notes, and next-step communication
• Support inbound lead routing and initial coordination

What We Are Looking For

• 1-2 years of experience in sales support, administrative support, operations, or coordination roles
• Hands-on experience with at least one CRM platform (Salesforce, HubSpot, Zoho, Pipedrive, or similar)
• Strong scheduling and calendar management skills
• Proficiency with Google Workspace or Microsoft Office
• Strong written English communication skills
• Highly organized with strong attention to detail
• Ability to work independently and as part of a remote team
• Strong analytical and problem-solving skills
• Ability to work in a fast-paced environment and prioritize tasks effectively

Nice to Have

• Experience preparing proposals, sales decks, or presentations
• Exposure to SDR, BDR, or sales team workflows
• Experience in B2B SaaS, marketing agencies, recruiting, or professional services
• Basic reporting and Excel skills (pivot tables, dashboards, reporting)

Benefits and Perks

• Opportunity to work with a fast-growing company
• Collaborative and fast-paced remote environment
• Clear ownership and measurable impact
• Professional development and growth opportunities
• Flexible working hours and remote work arrangement
• Access to cutting-edge tools and technologies
• Competitive compensation and benefits package

• Make sure to highlight your experience with CRM platforms, such as Salesforce and HubSpot, and provide specific examples of how you have used these tools in previous roles.
• Be prepared to showcase your attention to detail and organizational skills, as these are critical for success in this role.
• Develop a strong understanding of sales operations and the sales process, and be prepared to discuss how you can support the sales team.
• Practice your communication and time management skills, as you will be working remotely and need to be able to collaborate effectively with the team.
• Be prepared to provide examples of how you have worked independently and as part of a team, and how you have prioritized tasks and managed your time effectively.
• Consider creating a portfolio or samples of your work, such as sales reports or proposals, to demonstrate your skills and experience.