Senior Executive Assistant

About the Role

Mozilla is a community-driven organization that values transparency, inclusivity, and collaboration. As a Senior Executive Assistant, you will be part of a dynamic team that is committed to building technology that puts users first. With a strong focus on open-source development and community engagement, Mozilla offers a unique work environment that is both challenging and rewarding.

The company operates independently, with a small but growing team of over 50 people distributed across seven countries. As Mozilla continues to evolve and expand its portfolio of products and services, the need for skilled and experienced professionals has never been more pressing.

What You Will Do

• Act as a connective layer across executive priorities, teams, and information, helping ensure initiatives move forward with clarity and momentum.
• Provide high-level, proactive support to the CEO and COO, anticipating needs and prioritizing effectively.
• Manage executive scheduling and logistics, including calendar management, travel arrangements, and meeting coordination.
• Support projects by preparing materials, coordinating with cross-functional teams, and driving follow-through on key initiatives.
• Partner closely with HR, Finance, Legal, the Board, and other teams across a global, remote-first environment.
• Coordinate governance activities, including board meetings, committee meetings, and other key events.
• Develop and maintain effective relationships with internal stakeholders, including executives, managers, and team members.
• Represent executive leadership both internally and externally, maintaining confidentiality and exercising discretion when necessary.

What We Are Looking For

• 5+ years of experience as an Executive Assistant or in a similar role, supporting senior executives or high-level teams.
• Proven track record of providing exceptional support, anticipating needs, and prioritizing effectively in a fast-paced environment.
• Strong organizational skills, with the ability to manage multiple tasks, projects, and deadlines simultaneously.
• Excellent communication and interpersonal skills, with the ability to build strong relationships with internal stakeholders and external partners.
• Ability to work independently, with minimal supervision, and to exercise discretion when handling sensitive or confidential information.
• Strong digital literacy, with experience using a range of tools and software, including calendar management, email, and project management systems.
• Bachelor's degree or equivalent experience in a related field.

Nice to Have

• Experience working in a remote-first environment, with a strong understanding of the challenges and opportunities of remote work.
• Familiarity with open-source development, community engagement, and user-centric design principles.
• Experience working with cross-functional teams, including HR, Finance, Legal, and other departments.
• Certification in a related field, such as executive assistance, project management, or digital marketing.

Benefits and Perks

• Competitive salary and benefits package, with opportunities for professional growth and development.
• Flexible, remote work arrangements, with the ability to work from anywhere in the US.
• Access to a range of digital tools and software, including calendar management, email, and project management systems.
• Opportunities for professional development, including training, mentorship, and conference attendance.
• A dynamic, collaborative work environment, with a strong focus on transparency, inclusivity, and community engagement.
• A chance to work with a talented, diverse team of professionals who are passionate about building technology that puts users first.
• Comprehensive health insurance, including medical, dental, and vision coverage.
• Generous PTO and holiday schedule, with opportunities for flexible work arrangements.

• Develop a strong understanding of digital tools and software, including calendar management, email, and project management systems.
• Create a professional online presence, including a LinkedIn profile and personal website or blog.
• Build a portfolio of your work, including examples of your writing, project management, and communication skills.
• Prepare for your interview by researching the company, practicing your responses to common interview questions, and preparing any materials you may need, such as references or writing samples.
• Be prepared to discuss your experience working in a fast-paced environment, prioritizing multiple tasks, and exercising discretion when handling sensitive information.
• Consider taking courses or earning certifications in related fields, such as executive assistance, project management, or digital marketing, to enhance your skills and competitiveness.
• Ask about the company culture, values, and expectations during the interview process to ensure you're a good fit for the role and organization.