Senior Payroll Associate - Ophthalmology

Washington University in St. Louis·Remote(United States)
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WFA Digital Insight

As the job market continues to shift towards remote work, payroll specialists with expertise in personnel policies are in high demand. With a growth rate of 25% in the last year, companies like Washington University in St. Louis are looking for experienced professionals to manage their payroll operations. This role stands out for its comprehensive approach to payroll management, and candidates with strong analytical skills and attention to detail are preferred. Before applying, candidates should be aware of the importance of compliance and accuracy in payroll processing, as well as the need for strong communication skills to work with departmental supervisors and employees.

Job Description

About the Role

The Senior Payroll Associate role at Washington University in St. Louis is a key position that entails managing payroll and personnel policies for the university's ophthalmology department. This role is crucial in ensuring that all payroll transactions are accurate, complete, and compliant with relevant regulations. The successful candidate will work closely with departmental supervisors to provide guidance on payroll-related issues and ensure that all employees are properly compensated.

As a Senior Payroll Associate, you will be responsible for processing payroll transactions, preparing cost-transfers and journals, and maintaining personnel and payroll-related files. You will also be required to assist new employees with completing the necessary paperwork and provide general orientation. This role requires strong analytical skills, attention to detail, and excellent communication skills.

The university's ophthalmology department is a dynamic and fast-paced environment that requires a high level of organization and prioritization. The team is committed to providing excellent service to its employees, and the Senior Payroll Associate will play a key role in ensuring that this goal is achieved.

What You Will Do

  • Process payroll transactions for academic and nonacademic personnel
  • Provide guidance to departmental supervisors on payroll-related issues
  • Prepare cost-transfers and journals as necessary
  • Maintain personnel and payroll-related files
  • Assist new employees with completing the necessary paperwork and provide general orientation
  • Ensure compliance with relevant regulations and policies
  • Assist supervisors with the hiring process, including job requisitions and appointment screening
  • Maintain sick and vacation leave records for staff personnel
  • Prepare PAR's reports and ensure accuracy and completion
  • Administer academic bonus plan and faculty compensation plan

What We Are Looking For

  • Associate degree or combination of education and experience
  • Relevant experience in payroll processing and personnel policies
  • Strong analytical skills and attention to detail
  • Excellent communication and interpersonal skills
  • Ability to work in a fast-paced environment and prioritize tasks effectively
  • Knowledge of accounting principles and payroll regulations
  • Experience with HR software systems and Lotus applications
  • Microsoft Word and computer literacy skills
  • Highly developed interpersonal skills and ability to work with diverse groups

Nice to Have

  • Bachelor's degree in accounting, business, or related field
  • Experience with grants management and contracts
  • Knowledge of operating office equipment and office software
  • Certification in payroll processing or personnel management

Benefits and Perks

  • Competitive salary range of $21.17 - $32.85 per hour
  • Comprehensive benefits package, including health, dental, and vision insurance
  • Generous paid time off and vacation leave
  • Opportunities for professional development and growth
  • Remote work options and flexible scheduling
  • Access to university resources and facilities
  • Retirement savings plan and employee assistance program

How to Stand Out

  • Tip: Make sure to highlight your experience with payroll processing and personnel policies in your resume and cover letter.
  • To stand out, demonstrate your knowledge of accounting principles and payroll regulations, and provide examples of your analytical and problem-solving skills.
  • Prepare to discuss your experience with HR software systems and Lotus applications, and be ready to provide examples of your ability to work in a fast-paced environment.
  • Consider obtaining certification in payroll processing or personnel management to increase your chances of being selected for an interview.
  • During the interview, be prepared to ask questions about the team, the role, and the university's policies and procedures, and take notes to demonstrate your interest in the position.
  • When negotiating salary, be sure to research the market rate for similar positions and be prepared to provide evidence of your qualifications and experience.

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