Sr. AP Manager

About the Role

As a key business partner to the Finance & Accounting, Procurement, and Operations teams, the Senior AP Manager will oversee all aspects of Accounts Payable across multiple legal entities and states. This includes ensuring accuracy, compliance, scalability, and strong internal controls. The role involves working closely with various stakeholders, including vendors, to maintain strong relationships and drive process improvements.

In this dynamic environment, the Senior Accounts Payable Manager will be responsible for staying up-to-date with the latest developments in sales tax regulations and ensuring compliance across multiple jurisdictions. With the company's focus on growth through acquisitions, the ability to adapt to changing priorities and lead integration activities is crucial.

What You Will Do

• Lead and manage the day-to-day Accounts Payable operations across multiple business entities and locations.
• Develop, mentor, and manage AP staff while fostering a culture of accountability, continuous improvement, and customer service.
• Establish and maintain AP policies, procedures, best practices, and internal controls to support organizational growth.
• Ensure timely and accurate invoice processing, payment execution, vendor reconciliation, and month-end close support.
• Own month-end cut-off and accounts payable process flow, including applying payments within accounts payable system and reconciling expense bank accounts.
• Oversee invoice coding and syncing credit cards.
• Support a co-founder based growth strategy through acquisition onboarding and integration activities.
• Lead AP workstreams related to acquisitions, integrations, and business roll-ups.
• Standardize AP processes across newly acquired entities while maintaining compliance with local operational requirements.
• Partner with leadership teams to evaluate and implement process improvements and operational efficiencies.
• Manage AP operations across numerous legal entities and jurisdictions, ensuring compliance with state-specific regulations and internal governance standards.
• Oversee intercompany AP processes and related account reconciliations.
• Maintain expertise in multi-state sales and use tax requirements and manage vendor sales tax compliance and exemption certificate administration.

What We Are Looking For

• Proven experience as a Senior Accounts Payable Manager, preferably in a multi-entity environment.
• Strong knowledge of accounts payable principles, practices, and procedures.
• Experience with ERP systems and ability to lead implementations, upgrades, and integrations.
• Ability to manage and mentor a team, fostering a culture of continuous improvement.
• Excellent communication and interpersonal skills, with the ability to work with various stakeholders.
• Strong analytical and problem-solving skills, with attention to detail and accuracy.
• Ability to adapt to changing priorities and lead integration activities in a fast-paced environment.
• Knowledge of sales tax regulations and compliance requirements.
• Experience with vendor management, including onboarding, setup, and governance.
• Strong organizational and time management skills, with the ability to meet deadlines.

Nice to Have

• Certification in accounting or a related field (CPA, CMA, etc.).
• Experience with automation tools and process improvement initiatives.
• Knowledge of procurement practices and procedures.
• Experience working in a co-founder led organization or startup environment.
• Familiarity with data analytics and reporting tools.

Benefits and Perks

• Competitive compensation package.
• Opportunity to work remotely and autonomously.
• Comprehensive health insurance plan.
• Generous PTO policy and holiday schedule.
• Professional development opportunities, including training and certification programs.
• Access to cutting-edge technology and tools.
• Collaborative and dynamic work environment.
• Recognition and reward programs for outstanding performance.

• Ensure your resume and cover letter are tailored to the Senior Accounts Payable Manager role, highlighting relevant experience in multi-entity operations and sales tax compliance.
• Develop a strong understanding of ERP systems and be prepared to discuss implementation, upgrade, and integration experiences.
• Prepare examples of process improvements and operational efficiencies you've implemented in previous roles, and be ready to explain how you measured their success.
• Familiarize yourself with common interview questions for senior accounting roles, and practice your responses to behavioral and technical questions.
• Be prepared to discuss your experience with vendor management, including onboarding, setup, and governance, and how you've managed vendor relationships in previous roles.
• Consider creating a portfolio or samples of your work, such as process documentation or compliance reports, to demonstrate your skills and experience to potential employers.
• Research the company's growth strategy and be prepared to discuss how your skills and experience align with their goals and objectives.