Stock Administrator

About the Role

The ideal candidate will have experience in equity compensation administration, public accounting, or SOX and internal audit work, with exposure to equity transactions, compliance reporting, or stock-based compensation testing. You will be expected to build trust as a reliable owner of audit-sensitive workflows, strengthen documentation and reconciliations in our SOX-compliant environment, and help improve the clarity and efficiency of stock plan operations in an all-remote, asynchronous company.

Gitlab is committed to innovation and transparency, and this role is no exception. You will have the opportunity to work with a global team and utilize tools like Adjust, Excel, and Google Sheets to drive efficiency and innovation.

What You Will Do

• Monitor daily data integrations between Workday, E*TRADE, and Equity Edge Online, and validate records for accuracy and completeness.
• Resolve integration and data issues by working with internal partners and external vendors in a timely, well-documented way.
• Maintain accurate equity records in Equity Edge Online.
• Complete all required reconciliations for each reporting period.
• Support restricted stock unit releases through data analysis and validation, including review of account activation status, W-8BEN completion, and foreign disbursement coding.
• Prepare recurring and ad hoc equity reports for Finance, Accounting, Payroll, Legal, and People Operations to support planning, reporting, and compliance needs.
• Respond to stock-related HelpLab cases as the first point of contact, triaging questions and providing clear, accurate support to Gitlab team members.
• Perform SOX key report completeness checks and maintain documentation that supports equity-related controls, reconciliations, and audit requests.
• Drive process improvements that make stock plan operations more efficient, transparent, and reliable across global workflows.

What We Are Looking For

• Experience in equity compensation administration, public accounting, or SOX and internal audit work with exposure to equity transactions, compliance reporting, or stock-based compensation testing.
• Strong analytical and problem-solving skills, with the ability to interpret and apply complex rules and regulations.
• Excellent communication and interpersonal skills, with the ability to work effectively with internal stakeholders and external vendors.
• Ability to work in a fast-paced, dynamic environment and prioritize multiple tasks and deadlines.
• Strong attention to detail and organizational skills, with the ability to maintain accurate and complete records.
• Proficiency in tools like Adjust, Excel, and Google Sheets, with the ability to learn new systems and technologies.
• Experience working in a global, remote team environment, with the ability to collaborate and communicate effectively across time zones.

Nice to Have

• Experience with equity management software, such as Equity Edge Online or Workday.
• Certification in equity compensation administration, such as the Certified Equity Professional (CEP) designation.
• Experience working in a SOX-compliant environment, with knowledge of internal controls and audit procedures.
• Proficiency in multiple languages, with the ability to communicate effectively with team members and stakeholders globally.

Benefits and Perks

• Competitive salary and benefits package, with the opportunity to work with a global team and contribute to a mission-driven company.
• Flexible, remote work environment, with the ability to work from anywhere and collaborate with team members across time zones.
• Opportunities for professional growth and development, with access to training and resources to help you build your skills and expertise.
• Comprehensive health and wellness benefits, with access to medical, dental, and vision insurance, as well as mental health and wellness programs.
• Generous paid time off and holiday policy, with the ability to recharge and take breaks throughout the year.
• Access to cutting-edge technology and tools, with the ability to work with the latest software and systems.
• Collaborative, dynamic work environment, with a team that is passionate about innovation and transparency.

• Be prepared to discuss your experience with equity transactions, compliance reporting, and stock-based compensation testing.
• Develop your skills in tools like Adjust, Excel, and Google Sheets to increase your competitiveness for this role.
• Research Gitlab's values and mission to understand the company culture and how you can contribute to it.
• Practice your problem-solving skills, as you will be working in a fast-paced environment with multiple priorities and deadlines.
• Be prepared to ask questions during the interview process, such as what a typical day looks like in this role or what opportunities there are for professional growth and development.
• Make sure your resume and online profiles are up-to-date and showcase your relevant experience and skills.
• Consider obtaining certification in equity compensation administration, such as the Certified Equity Professional (CEP) designation, to demonstrate your expertise and commitment to the field.