Talent Acquisition Intern

About the Role

In this role, you will work closely with the recruiting team to ensure a seamless candidate experience. You will also have the opportunity to research and compile sourcing lists for active requisitions, supporting passive candidate identification across open roles. Additionally, you will assist with onboarding coordination activities, including new hire paperwork tracking and first-day logistics.

GAINSystems is on a mission to make supply chains smarter, faster, and self-improving, powered by AI. The company's Decision Engineering & Orchestration (DEO) platform drives decisions by aligning strategy, planning, and execution across every level of the supply chain. As a Talent Acquisition Intern, you will be part of a team that is redefining what's possible in supply chain decision-making.

What You Will Do

• Coordinate interview scheduling across multiple open requisitions, managing candidate communications and interviewer calendars with accuracy and a strong candidate experience in mind
• Maintain and update the applicant tracking system (ATS) to ensure data integrity across all active and closed roles, including candidate stages, disposition codes, and recruiter notes
• Draft and send candidate-facing communications, including application confirmations, scheduling requests, status updates, and rejection notices
• Assist with sourcing support on targeted roles, including LinkedIn Recruiter searches and InMail outreach sequencing
• Research and compile sourcing lists for active requisitions, supporting passive candidate identification across open roles
• Maintain and organize recruiting documentation, including job descriptions, offer letter templates, interview guides, and process SOPs
• Support onboarding coordination activities as needed, including new hire paperwork tracking and first-day logistics
• Participate in identifying repetitive, manual TA workflows and help document where AI tools could reduce time spent on low-value tasks
• Assist with light AI tool testing and prompt drafting for use cases such as candidate outreach messages, intake summaries, and job description drafts
• Other duties as assigned

What We Are Looking For

• Currently pursuing or recently completed a Bachelor's degree in Human Resources, Business Administration, Communications, Psychology, or a related field
• Exceptional organizational skills with the ability to manage multiple tasks, deadlines, and details simultaneously without losing accuracy
• Clear, professional written and verbal communication skills with the confidence to interact with candidates, hiring managers, and external partners
• A proactive, can-do attitude: someone who identifies what needs to be done and does it without waiting to be asked
• Curiosity and comfort with technology, including a willingness to learn AI tools, ATS platforms, and productivity software quickly
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) at a practical working level
• Genuine interest in recruiting, HR operations, or people-focused work as a career direction

Nice to Have

• Prior internship or part-time experience in HR, recruiting, administrative coordination, or a client-facing role
• Hands-on use of AI tools (ChatGPT, Claude, or similar) for productivity, writing, or research purposes
• Exposure to an ATS, CRM, or similar data management platform in an academic or work context
• Experience in a fast-paced environment where priorities shift quickly

Benefits and Perks

• Opportunity to work with a fast-growing AI-powered software company
• Hands-on experience in HR and recruiting
• Collaborative and dynamic work environment
• Professional development opportunities
• Flexible working hours and remote work options
• Access to cutting-edge technology and tools
• Competitive compensation package
• Comprehensive benefits package, including health insurance and retirement plan

• Make sure to highlight your proficiency in Excel and Microsoft Office in your application, as these skills are essential for the role
• Showcase your ability to manage multiple tasks and deadlines simultaneously, and provide examples of times when you've done so successfully
• Be prepared to talk about your experience with AI tools and ATS platforms, and how you've used them in previous roles
• Familiarize yourself with GAINSystems' mission and values, and be ready to explain why you're a good fit for the company culture
• Practice your communication skills, as clear and professional written and verbal communication is crucial for this role
• Consider creating a portfolio that showcases your work in HR or recruiting, including any projects or initiatives you've led or been a part of
• Don't be afraid to ask questions during the interview process, and be prepared to discuss your long-term career goals and how this role fits into your overall career aspirations