Talent Coordinator

About the Role

The role entails coordinating interviews across multiple time zones, managing complex calendars efficiently, and maintaining ATS accuracy through daily checks on candidate stages, data, and interview feedback. You will work closely with recruiters and hiring managers globally to ensure timely submission of interview feedback and draft offer letters for successful candidates.

Bjak's team is densely talented, highly motivated, and focused on engineering and product excellence within a very flat organization. All members are expected to be hands-on and contribute directly to the company's mission.

What You Will Do

• Coordinate interviews across multiple time zones, managing complex calendars efficiently
• Maintain ATS accuracy through daily checks on candidate stages, data, and interview feedback
• Follow up with interviewers to ensure timely submission of interview feedback
• Draft offer letters and coordinate pre-hire documentation for successful candidates
• Regularly review job descriptions, monitor applicant volume and funnel performance, and flag issues early
• Manage job posting and reposting activity across job boards and hiring channels to maintain healthy applicant flow
• Provide support for high-volume hiring, ensuring speed, accuracy, and candidate experience
• Work closely with global teams across different time zones, demonstrating comfort and flexibility
• Assist in optimizing job posting and recruitment metrics to improve hiring outcomes
• Develop and maintain a thorough understanding of the recruitment process and ATS tools

What We Are Looking For

• 1+ year of experience in coordination, scheduling, or recruitment operations
• Strong organizational skills and high attention to detail
• Hands-on experience using an Applicant Tracking System (ATS)
• Clear written and verbal communication skills
• Ability to manage multiple priorities in a fast-moving environment
• Comfort working with global teams across different time zones
• Experience supporting high-volume hiring, with a focus on speed, accuracy, and candidate experience
• Familiarity with Ashby or similar modern ATS tools
• Background in HR, Talent Acquisition, or operations
• Strong execution ability and adaptability in a rapidly changing environment

Nice to Have

• Experience with job posting optimization or recruitment metrics
• Exposure to emerging technologies, such as AI, and their application in recruitment
• Familiarity with digital marketing and tech industries, with a focus on talent acquisition
• Certification in HR, recruitment, or a related field
• Experience working in a flat organization with a focus on engineering and product excellence

Benefits and Perks

• Opportunity to work with a densely talented and highly motivated team
• Flat organization with a focus on engineering and product excellence
• Hands-on experience with the latest ATS tools and technologies
• Competitive compensation package, with a focus on equity and growth
• Comprehensive health insurance and wellness programs
• Flexible working hours and remote work options
• Professional development opportunities, with a focus on emerging technologies
• Access to cutting-edge technologies and tools, with a focus on innovation and experimentation

• To stand out in the application process, ensure you have hands-on experience with an ATS and can demonstrate your ability to work in a fast-paced environment.
• Familiarize yourself with Bjak's products and mission, and be prepared to discuss how your skills and experience align with the company's goals.
• When preparing for the interview, focus on highlighting your organizational skills, attention to detail, and ability to work with global teams.
• Demonstrate your knowledge of recruitment metrics and job posting optimization, and be prepared to discuss how you would approach these tasks in the role.
• Be prepared to provide specific examples of your experience with ATS tools and your ability to manage multiple priorities in a fast-moving environment.
• To negotiate salary effectively, research the market rate for the role and be prepared to discuss your expectations and requirements.
• When evaluating the company culture, look for signs of a flat organization with a focus on engineering and product excellence, and be prepared to ask questions about the team's dynamics and values.