Transaction Coordinator (Specific to Wisconsin)

About the Role

In this role, you will work closely with top-producing Realtors to coordinate and manage the transaction process. Your day-to-day responsibilities will include communicating with clients, agents, and other professionals to ensure that all parties are informed and up-to-date on the status of the transaction. You will also be responsible for maintaining accurate and detailed records of each transaction, using tools such as Excel to track progress and identify potential issues.

As a key member of the real estate team, you will be expected to work independently and as part of a team to achieve the company's goals. Your attention to detail, excellent organizational skills, and ability to work under pressure will be essential in this fast-paced environment.

What You Will Do

• Manage multiple real estate transactions simultaneously, prioritizing tasks and deadlines to ensure timely closings
• Communicate effectively with clients, agents, and other professionals to ensure that all parties are informed and up-to-date on the status of the transaction
• Coordinate with local title companies to handle title ordering, lien checks, payoff requests, and closing schedules
• Navigate unique Wisconsin timelines, including inspection, financing, appraisal, and contingency deadlines
• Maintain accurate and detailed records of each transaction, using tools such as Excel to track progress and identify potential issues
• Collaborate with local MLS and market center compliance to process files per brokerage and MLS-specific standards
• Ensure compliance with Wisconsin WB Forms, including WB-1 Listing Contract, WB-11 Offer to Purchase, Amendments, and Addenda
• Coordinate with attorneys, when necessary, to ensure smooth and timely closings
• Develop and maintain a thorough understanding of Wisconsin real estate regulations, including DSPS rules and disclosure requirements

What We Are Looking For

• Transaction coordination experience specific to Wisconsin real estate
• Proficiency with MLS systems and document management tools
• Excellent organizational and communication skills
• Detail-oriented, proactive, and comfortable working independently
• Ability to work in a fast-paced environment and prioritize tasks effectively
• Strong analytical and problem-solving skills
• Proficiency in Excel and other software applications
• Keller Williams experience strongly preferred
• Familiarity with Wisconsin WB Forms and DSPS rules

Nice to Have

• Experience working with top-producing Realtors
• Knowledge of Wisconsin real estate regulations and disclosure requirements
• Proficiency in other software applications, such as Google Suite or Microsoft Office
• Experience with remote work and digital collaboration tools

Benefits and Perks

• 100% remote work – work from anywhere
• Direct collaboration with top-producing Realtors
• Room for growth based on performance
• Supportive work environment
• Opportunities for professional development and training
• Access to digital tools and software to support your work
• Flexible scheduling and work-life balance
• Competitive compensation package

• To stand out as a candidate, be sure to highlight your experience with Wisconsin real estate transactions and your proficiency with MLS systems and document management tools.
• Familiarize yourself with Wisconsin WB Forms and DSPS rules to demonstrate your knowledge of state-specific regulations.
• Develop a strong understanding of Excel and other software applications to effectively manage and track transactions.
• Be prepared to provide examples of your organizational and communication skills, as well as your ability to work independently and as part of a team.
• Research Expert VA and the company culture to demonstrate your interest in the role and the company.
• Be prepared to negotiate salary and benefits, and don't be afraid to ask about opportunities for professional development and growth.
• Look for red flags such as lack of communication or unclear expectations, and be sure to ask about the company's approach to remote work and digital collaboration.