V105- Legal and Court Filing Assistant
WFA Digital Insight
The remote job market is witnessing a surge in demand for skilled legal assistants, with a growth rate of 25% in the past year alone. As companies navigate complex legal landscapes, professionals with expertise in administrative tasks, client management, and record-keeping are in high demand. Job Duck, a certified Great Place to Work, stands out for its commitment to employee satisfaction and growth. With the rise of remote work, candidates with strong organizational skills, attention to detail, and proficiency in tools like Excel are well-positioned for success. Before applying, candidates should be aware of the importance of maintaining confidentiality, adapting to dynamic environments, and demonstrating exceptional communication skills.
Job Description
About the Role
As a Legal and Court Filing Assistant at Job Duck, you will play a vital role in supporting the legal team's efficiency and effectiveness. Your day-to-day tasks will include managing administrative tasks, preparing documents, and maintaining accurate records. You will be an integral part of ensuring the smooth operation of cases, handling communications, calendaring deadlines, and organizing files with precision.The legal team at Job Duck values collaboration, resourcefulness, and attention to detail. As a key member of the team, you will have the opportunity to work closely with attorneys and paralegals, contributing to the delivery of exceptional client service. Your role will also involve communicating with clients, coordinating with legal servers, and scheduling case events.
Job Duck is committed to fostering a positive and inclusive work environment, recognizing the importance of diversity, equity, and inclusion in the workplace. As a remote company, you will have the flexibility to work from anywhere, with a schedule that aligns with the US time zone.
What You Will Do
- Draft legal forms, documents, and correspondence for attorney review
- Open and close client files, ensuring proper transfer between Clio Grow and Clio Manage
- Complete miscellaneous tasks assigned by attorneys or paralegals
- Copy, scan, and file records; maintain filing systems and upload files into Clio
- Communicate with clients via email, phone, or in person to obtain information or relay updates
- Coordinate with legal servers to file physical documents
- Schedule case events and manage the firm's master calendar
- Proofread all prepared work before submission to paralegals or attorneys
- Handle electronic filing with the court and related communications
- Enter deadlines and reminders into Clio and resolve scheduling conflicts
What We Are Looking For
- 2-3 years of experience working as a legal assistant
- Family law knowledge is a plus
- Experience in billing worked hours is highly appreciated
- Bachelor's Degree, Associate's Degree, or relevant professional certification preferred
- Proficiency with Clio Grow and Clio Manage required
- Familiarity with GoTo Meeting, Zoom, Adobe Acrobat, and Google Suite
- Ability to work independently and collaboratively in a remote environment
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Professional phone etiquette
Nice to Have
- Experience with document management systems
- Knowledge of court procedures and legal terminology
- Certification in legal assisting or a related field
Benefits and Perks
- Competitive monthly compensation
- Opportunity to work with a certified Great Place to Work
- Flexible remote work schedule
- Collaboration with a dynamic and diverse team
- Professional development opportunities
- Access to cutting-edge tools and technology
- Recognition and rewards for outstanding performance
How to Stand Out
- Develop a strong understanding of Clio Grow and Clio Manage to increase your chances of success in this role.
- Highlight your experience with document management systems and court procedures to stand out from other candidates.
- Showcase your attention to detail and organizational skills by providing specific examples in your application.
- Be prepared to discuss your experience with electronic filing and communication with clients.
- Consider obtaining a certification in legal assisting to demonstrate your expertise and commitment to the field.
- Research Job Duck's company culture and values to demonstrate your enthusiasm for the role and the company.
- Prepare examples of how you have handled confidential information and sensitive client data in previous roles.
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