Vendor Management Coordinator - Clinical Supplies

About the Role

The clinical supplies team is responsible for ensuring that all aspects of the clinical trial supply chain are managed efficiently and effectively. This includes procurement, storage, and distribution of clinical trial materials. As a Vendor Management Coordinator, you will work closely with cross-functional teams to ensure that all activities are executed in compliance with company good practices and client requirements.

What You Will Do

• Support the day-to-day operations of the study drug, comparators, and ancillaries management
• Coordinate with vendors and assist with vendor management when clinical supplies services are required to be outsourced
• Ensure all activities are executed in compliance with company good practices and client requirements
• Complete ongoing training on new regulations concerning all clinical supplies and GxP activities
• Participate in and support department project teams
• Coordinate or serve as a liaison cross-functionally
• Ask for quotations to vendors and verify them against what was required by internal clients
• Interact with other groups and departments to get approvals and revisions
• Follow the Global procedures and internal agreement to place a Purchase Order
• Participate in the GCS mini team meetings, providing insight about vendors' processes and procedures, costs, timeline, requirements, and deliverables

What We Are Looking For

• High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification
• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years)
• Intermediate English and good communication skills both written and verbal
• Solid understanding of the Clinical Supply process, such as manufacturing, handling, importing, shipping, exporting, auditing, labeling, and packaging
• Strong organizational, planning, and time management skills
• Good analytical skills and ability to work on issues of a diverse and confidential nature
• Proficient in Microsoft Office programs

Nice to Have

• Experience working in a similar role in the pharmaceutical or healthcare industry
• Knowledge of GxP regulations and guidelines
• Certification in clinical trial management or a related field

Benefits and Perks

• Competitive salary and benefits package
• Opportunity to work with a leading global healthcare company
• Collaborative and dynamic work environment
• Professional development and training opportunities
• Flexible working hours and remote work options
• Access to cutting-edge technology and tools
• Recognition and reward for outstanding performance

• Be prepared to provide specific examples of your experience in vendor management and clinical supplies management
• Make sure your resume and cover letter are tailored to the job requirements and highlight your relevant skills and experience
• Practice your communication and interpersonal skills, as these are essential for success in this role
• Research the company and the industry to demonstrate your knowledge and interest in the field
• Be prepared to ask questions during the interview, such as what a typical day looks like in the role or what opportunities there are for professional development
• Consider creating a portfolio or examples of your work to demonstrate your skills and experience