Virtual Assistant/Contracts Administrator (German-speaking)

About the Role

The day-to-day responsibilities of this role will involve a mix of administrative tasks, contract management, and communication with clients and team members. The ideal candidate will have a keen eye for detail, excellent communication skills, and the ability to multitask effectively. This role offers the opportunity to work with a dynamic team and contribute to the growth and success of the company.

The team you will be working with is dedicated to providing innovative solutions to the ever-changing landscape of mobile communication. Your role will be pivotal in ensuring that contracts are accurate, up-to-date, and properly managed, which in turn supports the company's mission to connect the world's best marketers with the most innovative companies.

What You Will Do

• Provide administrative assistance such as managing emails, scheduling appointments, and organizing documents.
• Coordinate and manage schedules for team members, including arranging meetings and appointments.
• Serve as the primary point of contact for incoming inquiries, responding promptly and professionally via email, phone, or other communication channels.
• Maintain accurate records and databases, ensuring information is up-to-date and easily accessible.
• Assist in drafting, editing, and formatting documents, presentations, and reports.
• Coordinate travel logistics, including booking flights, accommodations, and transportation arrangements for team members.
• Manage and prioritize tasks and deadlines, ensuring timely completion and follow-up on pending items.
• Build and maintain positive relationships with clients, addressing their needs and inquiries promptly in a professional manner.
• Collaborate with team members to support various projects and initiatives, offering assistance and contributing ideas as needed.
• Assist with additional tasks and projects as assigned by team members, demonstrating flexibility and adaptability in a fast-paced environment.

What We Are Looking For

• German language skills at a B2 level or higher.
• Previous experience as a virtual assistant, administrative assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs).
• Excellent written and verbal communication skills, with the ability to interact professionally with clients and team members.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
• Proactive and self-motivated, able to work independently and take initiative in completing tasks.
• Reliable internet connection and access to necessary equipment for remote work.
• High level of confidentiality and discretion when handling sensitive information.
• A bachelor's degree or relevant certification is a plus.

Nice to Have

• Experience with contract administration or a related field.
• Familiarity with project management tools and software.
• Certification in administration or a related field.

Benefits and Perks

• Competitive compensation package.
• Professional development opportunities to help you grow in your career.
• Supportive and collaborative work environment.
• Flexible working hours to accommodate different time zones.
• Access to cutting-edge technology and tools.
• Opportunity to work with a dynamic and innovative company.
• Chance to contribute to the growth and success of the company.

• Ensure your resume and cover letter are tailored to the role, highlighting your administrative experience and language skills.
• Prepare examples of times when you have successfully managed multiple tasks and priorities in a fast-paced environment.
• Familiarize yourself with the company's mission and values to demonstrate your interest and alignment during the interview process.
• Be prepared to discuss your experience with contract administration, if applicable, and how you maintain confidentiality and discretion.
• Consider creating a portfolio or examples of your work, such as documents you have drafted or managed, to share with the interviewer.
• Practice your communication skills, especially in German, to ensure you can interact professionally with clients and team members.
• Research the company culture and be ready to ask questions about the team you will be working with and the supportive environment they offer.