Podcast Manager

PODCAST MANAGER Full-Time (40 hours/week) | Fully Remote Check out The Global Talent Co.’s talent network: https://www.globaltalent.co/network ABOUT THE COMPANY The Rapid Pioneers Group has a portfolio of over 30+ companies in the consumer and B2B technology space employing over 11,000 employees in its holding. We’re building a community of talent with a focus on marketing and creatives. We’re partnering with fast-growing European start-ups giving opportunities to talented Podcast Managers to be part of shaping the world of consumer products through their creative work. THE ROLE We are looking for a highly organized, proactive Podcast Account Manager to own the end-to-end success of assigned podcast shows. In this role, you will manage the guest booking pipeline, coordinate production workflows, communicate with clients, hosts, and guests, work closely with editors and designers, and ensure every episode is delivered and published on time. You are the main person responsible for making sure each show runs smoothly. That means keeping guests booked, production moving, assets organized, clients updated, and nothing falling through the cracks. KEY RESPONSIBILITIES - Manage the guest booking pipeline for assigned podcast shows, including sourcing, outreach, follow-up, scheduling, and confirmations.

• Book relevant, high-quality guests that align with each client’s show, audience, and goals.
• Serve as the primary day-to-day point of contact for assigned podcast clients.
• Provide a smooth, professional experience for clients, hosts, and guests.
• Coordinate production workflows across editors, designers, clients, hosts, and internal team members.
• Track episode timelines, deadlines, deliverables, assets, approvals, and publishing status.
• Use AI tools proactively to improve guest research, outreach, scheduling support, client communication, production coordination, quality control, and overall workflow efficiency.
• Ensure all guest-facing and client-facing communication is accurate, polished, and professional.
• Review work before it is sent externally to prevent avoidable mistakes.
• Make sure all episode assets are completed, uploaded, and published on time.
• Proactively identify issues, delays, or missing information and resolve them before they affect the client experience.
• Maintain organized systems, trackers, and documentation for each assigned show.

• Strong ability to use AI tools to work faster, stay organized, improve communication, research guests, draft outreach, summarize information, support production workflows, and reduce avoidable mistakes.
• Minimum B2 level of English proficiency (written and spoken).
• Strong written and verbal communication skills.
• Excellent organization and attention to detail.
• Ability to manage multiple clients, shows, guests, deadlines, and deliverables at once.
• Comfortable following up, keeping people accountable, and moving projects forward.
• Professional and polished communication style with clients and guests.
• Proactive problem-solving mindset.
• Comfortable working with tools such as project management systems, spreadsheets, calendars, Slack, email, AI tools, or podcast publishing platforms.

• You like owning outcomes, keeping projects moving, and making sure people have a great experience.
• You are the kind of person who notices details, follows through, communicates clearly, and takes pride in making things run smoothly from start to finish.

• Highlight any AI tools you’ve integrated into workflow management; concrete examples stand out.
• Include a brief case study of a podcast episode you coordinated, emphasizing guest acquisition and on‑time delivery.
• Demonstrate strong English writing by submitting a polished cover letter free of typos.
• Prepare to discuss how you handle multiple concurrent deadlines and keep stakeholders accountable.
• During interview, showcase your familiarity with podcast publishing platforms and spreadsheet automation.
• Research The Global Talent Co.’s portfolio of start‑ups to show genuine interest in their ecosystem.
• Be ready to negotiate remote‑work allowances or equipment stipends if they’re not listed upfront.