Executive Assistant - Everest

EXECUTIVE ASSISTANT ABOUT EVEREST Everest is a premium, AI-enabled executive operations firm built for founders, executives, and high-net-worth individuals. The people we work with expect support that is proactive, strategic, and discreet. It makes them sharper at the work only they can do, and freer to put their time to its highest and best use. We hold that standard with competence and care. If you're an operator who likes having a hand in how companies, brands, and legacies get built, we'd love to talk. ABOUT THE ROLE The Executive Assistant is a key support partner to our clients, helping them stay focused, organized, and on track. In this role, you’ll work closely with executives to manage schedules, communications, and priorities—providing reliable, thoughtful support that blends a personal touch with smart use of tools and systems. You'll also collaborate with other assistants, sharing ideas and learning as part of a team committed to meaningful, high-quality support. WHAT YOU'LL DO - Clear Communicator: Keep communication flowing by managing inboxes, drafting messages, and ensuring timely follow-ups with a polished, professional tone.

• Relationship Builder: Help maintain strong, trusted relationships by being responsive, and reliable.
• Calendar Strategist: Manage dynamic and often shifting calendars, making sure time is spent where it matters most and that priorities stay on track.
• Operations Partner: Serve as a go-to resource for day-to-day support, from coordinating meetings and travel to handling logistics.
• Project Supporter: Track progress on key initiatives, follow up on next steps, and help executives stay ahead of deadlines.
• Systems Improver: Look for opportunities to refine workflows and processes, using tools and tech to boost efficiency and reduce friction.
• Detail-Oriented Organizer: Juggle multiple tasks with care and precision, ensuring nothing falls through the cracks.
• Financial Admin: Handle expenses, invoices, and light reporting to keep financial details organized and up to date.

• Supportive Teamwork: Some experience guiding or mentoring others, with a focus on sharing knowledge and building a strong team culture.
• Tech-Savvy: Comfortable using tools like Google Workspace, Microsoft Office, project management platforms, communication tools, CRMs, and financial systems to streamline work and boost efficiency.
• Core Strengths: Strong communicator and natural problem-solver who brings good judgment, a proactive mindset, and professionalism to everything you do—always with a high level of care and discretion.

Location

• ## Salary

• Time off: Generous paid time off - Health: Medical, dental, and vision - Retirement: 401(k) - Voluntary

Benefits

• Highlight your experience with AI‑driven workflow tools (e.g., Zapier, ChatGPT plugins, Calendly AI) by attaching a short case study that shows how you automated meeting scheduling or created a dynamic task‑board that cut executive admin time by 20 % for a previous client.
• Demonstrate mastery of remote collaboration suites—Google Workspace, Notion, Slack, and Zoom—by sharing a screenshot‑rich “Executive Dashboard” you built (real‑time calendar view, priority matrix, and secure document vault) and explain how it kept a C‑suite leader aligned across time zones.
• In your cover letter, reference Everest’s emphasis on “proactive, strategic, and discreet” support: give one concrete example where you anticipated a critical deadline, drafted a briefing memo, and briefed the executive before they even asked, preserving confidentiality and saving hours.
• Prepare for the interview by rehearsing a 2‑minute “day‑in‑the‑life” story that quantifies your impact (e.g., “Managed 150+ weekly appointments, reduced meeting overlap by 15 %, and coordinated a cross‑border acquisition trip with zero travel‑log errors”). Interviewers will probe for metrics and the decision‑making process behind each action.
• When negotiating salary, research Infinity’s remote‑first compensation benchmarks (e.g., 2024 market data for senior EAs at AI‑enabled firms) and frame your ask around the value of the automation projects you’ll bring—position the raise as an investment in “operational efficiency gains” you can deliver within the first quarter.