Provider Success Associate

About Tava At Tava Health, we believe mental health care should be as accessible and stigma-free as a checkup. We're reimagining the entire experience: from how people find a therapist to how providers deliver care, so more individuals can get the support they need, when they need it. We’re a fast-growing team on a bold mission: to make high-quality mental health care available to everyone. If you’re passionate about using technology to solve meaningful problems and create lasting change, we’d love to meet you. About the Role The Provider Success Associate (PSA) is the front line of Tava Health's mission to keep great mental health providers thriving on our platform for the long term. This role owns a defined segment of Provider Success focused on providers who have been on Tava for 12+ months — providers who already know the platform and are past the initial onboarding period. Your job is to retain them: keep them engaged, help them grow their practice, and make sure they're getting real value out of Tava so they stay. Rather than onboarding, the core of this role is relationship maintenance and practice growth — proactively checking in, helping providers adopt features that make their day-to-day easier, supporting them through changes in their practice (adding clinicians, expanding to new states or insurance networks, shifting from solo to group practice), and catching early signs of disengagement before a provider drifts away. This is a well-defined, high-touch, high-volume relationship role. You'll receive regular coaching and guidance while you learn Tava's provider success playbook, and you'll be evaluated on clear, measurable activity and outcome goals from day one. What You'll Do Provider Outreach & Relationship Management - Conduct proactive, high-quality outreach to a book of providers — via email, phone, and video meetings — to check in on their practice, availability, and satisfaction with Tava.

• Maintain a consistent cadence of contact; top-retained providers in our own data are engaged roughly monthly and have been contacted dozens of times over their tenure, so persistence and follow-through matter more than any single conversation.
• Log every touchpoint, note, and outcome in HubSpot so the next conversation — yours or a teammate's — has full context.

• Identify providers whose availability, session volume, or referral acceptance is trending down, and re-engage them before they disengage or leave.
• Support providers as they grow — scaling from solo practice to group practice, adding intern or associate clinicians, or expanding into new insurance networks and states.

• Answer or route provider questions on credentialing, insurance paneling/network coverage, and billing so providers keep momentum instead of stalling out.
• Educate providers on Tava resources, marketing support, and referral pathways available to them.

• Actively participate in team meetings, trainings, and 1:1s — sharing feedback, best practices, and lessons learned from your book of providers.
• Contribute to and help refine the team's playbooks, templates, and how-to documentation in Notion as you learn what works.

• Maintaining 90%+ provider retention on rolling 90- and 180-day windows.
• Hitting monthly activity goals for provider touchpoints, availability reviews, and feature-enablement sessions.
• Reporting issues promptly and participating actively in team development.

• Comfort with CRM tools (we use HubSpot) and collaboration tools (Slack, Notion); willingness to learn new software quickly.
• A proactive, detail-oriented approach — you notice when a provider's engagement is slipping before it becomes a retention problem.
• Interest in healthcare, mental health, or provider-facing / customer-success work is a plus.
• Curiosity and coachability — this role is intentionally well-scoped for someone building their career in provider or customer success.
• Flexibility (changing goals and methods to connect with providers).
• Ownership (you are responsible for your assigned providers' success and advocating for their needs while also helping them adopt features).
• Drive for results and orientation toward accomplishing goals.

• Fully-covered medical and dental premiums for you and your family, plus voluntary insurance options.
• Free, generous Tava mental health benefit — of course!
• Monthly HSA contributions for qualifying enrolled employees.
• Generous PTO and paid holidays.
• Paid parental leave.
• 401(k) retirement plan.
• Weekly company-paid lunch via DoorDash and a personal DashPass subscription.
• Opportunity to make a meaningful impact at a high-growth, mission-driven company. --- *For tax purposes, priority will be given to candidates living in states where we already have employees.

• Highlight any experience you have with HubSpot and Excel in both your résumé and interview examples.
• Prepare a brief case study showing how you re‑engaged a disengaged client or helped a provider scale their practice.
• Demonstrate familiarity with tele‑health terminology and credentialing processes to signal industry readiness.
• During interviews, ask specific questions about Tava’s provider success playbooks to show genuine interest.
• Emphasize your ability to balance high‑volume outreach with detailed record‑keeping; bring metrics from past roles if possible.
• If offered, negotiate for a remote‑work stipend or professional development budget to support ongoing skill growth.
• Watch for vague descriptions of performance metrics; ask how success is measured and what tools are used for reporting.